Welcome to the Aberystwyth University Policies website

The aim of this site is to provide a repository for University policies. A University policy is defined as one with broad application throughout the University, that helps ensure coordinated compliance with applicable laws and regulations; promotes operational efficiencies; enhances the University's mission; and reduces institutional risk.

This site includes policies which have been approved by Council or by delegated authorities. Many important Institute- and Department-level policies serve similar purposes but are not included on this site where unit-specific.

The University's Institutes and Departments should link to this site rather than create their own pages with University policies and associated documentation. This will help ensure that everyone in the University is referencing the most current versions of documents.

Sometimes, related procedures have been developed in relation to University policies. These can be obtained from the relevant Institute or Department.

This page is managed by the Governance Unit based on information from Institutes and Departments. Queries relating to potentially missing or inaccurate information, broken links, etc. should be addressed to the Governance Unit. Queries about the policies themselves should be addressed directly to the author, where known, or the relevant department.

Policies by Department

The following is a list of policies arranged by Department:

Academic Quality and Records

Title

Approving Body Date Approved Date Reviewed Next Review Applicability

Academic Progress

Academic Regulation on Academic Progress

        Students
Academic Quality

Academic Quality Handbook

       

General

Admissions

Regulations for Approval of Qualifications and/or Relevant Experience for Admission to Higher Degrees, Diplomas and Certificates of Aberystwyth University

        Students
Foundation Degrees

Regulations for the Foundation Degrees

        Students
Initial Degrees

Regulations for Modular Initial Degrees

        Students

Standing Order 1 (Initial Degree Assessments)

        Students
International Foundation Certificate

Regulations for the International Foundation Certificate (IFC)

        Students
Postgraduate Certificate in Education

Regulations for the Postgraduate Certificate in Education - PGCE

        Students
Research Postgraduate Awards

Regulations for Doctoral Degrees by Examination and Thesis or Portfolio

        Students

Regulations for the Award of the Degree of PhD (by Published Works)

        Students

Regulations for the Degree of Doctor of Philosophy

        Students

Regulations for the Degree of Master of Philosophy(including LLM by Research)

        Students

Regulations for the Submission and Examination of Research Theses

        Students
Rules and Regulations

Rules and Regulations

        Students
Senior Doctoral Degrees

Regulations for Senior Doctoral Degrees

        Students

Standing Order 22 Senior Doctoral Degrees

        Students
Taught Postgraduate Schemes

Regulations for Modular Taught Postgraduate Awards

        Students

Standing Order 2 Modular Taught Postgraduate Awards

        Students

Standing Order 21 Master's Degrees by Examination and Dissertation

        Students
Unacceptable Academic Practice

Regulation on Unacceptable Academic Practice

        Students

Campus and Commercial Services

Title

Approving Body Date Approved Date Reviewed Next Review Applicability

Aberystwyth Fairtrade Policy

Health, Safety and Environment Committee       General

Nutrition Policy

Health, Safety and Environment Committee       General

Sustainable and ethical purchasing and food policy statement 2015

Health, Safety and Environment Committee       General

Centre for Welsh Language Services

Title

Approving Body Date Approved Date Reviewed Next Review Applicability

Welsh Language Scheme

Council 20/02/2014 20/02/2014 N/A General

Equality and Diversity

Title

Approving Body Date Approved Date Reviewed Next Review Applicability
Equal Opportunities Policy 2016 Professional Development, Staffing and Equality Committee 04/11/2016 04/11/2016 July 2017 General

Estates Development

Title

Approving Body Date Approved Date Reviewed Next Review Applicability

Energy Policy Statement (May 2014)

  16/05/2014 16/05/2014 May 2016 General

Environmental Policy Statement (May 2014)

  16/05/2014 16/05/2014 May 2016 General

Finance

Title

Approving Body Date Approved Date Reviewed Next Review Applicability

Anti-bribery

Anti-bribery Policy Council 13/12/2013 13/12/2013 31/12/2017 Staff

Disposal of Fixed Assets

AU Disposal Policy Council 11/05/2016 11/05/2016 31/05/2018 Staff

Financial Regulations and Procedures

Financial Regulations December 2015 Council 29/06/2016 29/06/2016 30/06/2017 Staff
Financial Procedures January 2015 University Executive January 2015 January 2015 January 2017 Staff

Fraud, Malpractice and Irregularity

Fraud, Malpractice and Irregularity Policy Council 13/12/2013 13/12/2013 31/12/2017 Staff

Procurement

Corporate Procurement Policy & Statement         Staff

Governance

Title

Approving Body Date Approved Date Reviewed Next Review Applicability

Charter and Statutes

2014 Supplemental Charter and Statutes

Privy Council 01/08/2014 01/08/2014 N/A General

Code of Practice on Freedom of Speech

Code of Practice on Freedom of Speech

Council 11/05/2016 11/05/2016 11/05/2018 General

Non-audit work

Policy for the use of External Auditors for non-audit work

Audit and Risk Committee 10/03/2017 10/03/2017 31/12/2017 Staff

Ordinances

Ordinance 01 - Members of the University

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 02 - The Chancellor

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 03 - The Pro-Chancellors

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 04 - The Treasurer

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 05 - The Vice-Chancellor

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 06 - The Deputy Vice-Chancellors and Pro Vice-Chancellors

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 07 - The Council Statement of Primary Responsibilities

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 08 - The Council: Chair of Council

Council 22/06/2015 01/04/2016 31/07/2017 General

Ordinance 09 - The Council: Appointment of the Clerk

Council 09/05/2014 01/04/2016 31/07/2017 Council members

Ordinance 10 - The Council: Membership

Council 29/06/2016 29/06/2016 31/07/2017 General

Ordinance 11 - The Council: Independent Members

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 12 - The Council: Co-opted Members

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 13 - The Council: Senate Members

Council 20/06/2014 01/04/2016 31/07/2017 Staff

Ordinance 14 - The Council: Election of Non-Academic Staff Members

Council 22/06/2015 01/04/2016 31/07/2017 Staff

Ordinance 15 - The Council: Quorum

Council 09/05/2014 01/04/2016 31/07/2017 Council members

Ordinance 16 - The Council: Custody and Use of the Common Seal

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 17 - The Senate: Statement of Primary Responsibilities

Council 08/12/2014 01/04/2016 31/07/2017 General

Ordinance 18 - The Senate: Membership

Council 29/06/2016 29/06/2016 31/07/2017 General

Ordinance 19 - The Senate: Election of Departmental Representatives

Council 04/12/2015 01/04/2016 31/07/2017 Staff

Ordinance 20 - The Senate: Election of Heads of Support Departments

Council 08/12/2014 01/04/2016 31/07/2017 Staff

Ordinance 21 - The Court

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 22 - The Court: Functions and Annual Meeting

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 23 - Academic Institutes

Council 06/11/2016 06/11/2016 06/11/2017 General

Ordinance 24 - Headship of Academic Institutes

Council 08/12/2014 01/04/2016 31/07/2017 Staff

Ordinance 25 - Appointment and Promotion to Chairs, Readerships and Senior Lectureships

Council 29/06/2016 29/06/2016 31/07/2017 General

Ordinance 26 - Appointment of Honorary and Visiting Staff

Council 29/06/2016 29/06/2016 31/07/2017 General

Ordinance 27 - Conferment of the Title of Research Professor; and Emeritus Professor, Emeritus Reader, Emeritus Lecturer and Emeritus Senior Lecturer

Council 29/06/2016 29/06/2016 31/07/2017 General

Ordinance 28 - Appointment of Representatives of the University on Other Bodies

Council   01/04/2016 31/07/2017 Staff

Ordinance 29 - The Organisation of Students

Council 29/06/2016 29/06/2016 31/07/2017 General

Ordinance 30 - Recognised Associations of the Former Students of the University

Council 09/05/2014 01/04/2016 31/07/2017 General

Ordinance 31 - Services of Notices and Documents

Council 29/06/2016 29/06/2016 31/07/2017 General

Ordinance 32 - The Visitor

Council 29/06/2016 29/06/2016 31/07/2017 Staff

Ordinance 33 - Student Disciplinary Procedure

Council 24/06/2013 01/04/2016 31/07/2017 Students

Ordinance 34 - Disciplinary Procedure for all Staff

Council 02/04/2014     Staff

Ordinance 35 - Grievance Procedure

Council 29/06/2016     Staff

Ordinance 36 - Redundancy Avoidance Policy

Council 29/06/2016     Staff

Ordinance 37 - Managing Sickness Absence Policy

Council   20/06/2014   Staff

Ordinance 38 - Disciplinary and Grievance Procedures relating to the Vice-Chancellor, Deputy Vice-Chancellor and Pro Vice-Chancellors

Council 20/06/2014 01/04/2016 31/07/2017 Staff

Ordinance 39 - Transitional Provisions

Council 24/07/2014 01/04/2016 31/07/2017 Council members

Ordinance 40 - The Council: Deputy Chair of Council

Council 02/10/2015 01/04/2016 31/07/2017 General

Ordinance 41 - Collective Grievance Procedure

Council 29/11/2016 29/11/2016 29/11/2017 Staff

Ordinance 42 - Disciplinary Procedure during Probation

Council 29/11/2016 29/11/2016 29/11/2017 Staff

Students' Union

Code of Practice

Council 08/12/2014 08/12/2014 N/A General

Relationship Agreement

Council 29/06/2016 29/06/2016 29/06/2017 General

Health, Safety and Environment

Title

Approving Body Date Approved Date Reviewed Next Review Applicability
Aberystwyth University Health and Safety Policy  Council March 2015 March 2015 March 2017 General
Aberystwyth University Lone Working Policy Health, Safety and Environment Committee February 2016 February 2016 February 2018 Staff
AU Radiation Safety Policy Health, Safety and Environment Committee March 2012 March 2012 June 2017 General
PAT Testing Policy Health, Safety and Environment Committee October 2016 October 2016 October 2018 Staff
Personal Protective Equipment Policy Health, Safety and Environment Committee June 2015 June 2015 June 2017 Staff
Policy on Smoking Health, Safety and Environment Committee February 2013 February 2013 June 2017 General
Travel Policy Health, Safety and Environment Committee October 2016 October 2016 October 2018 Staff
Waste Management Policy Health, Safety and Environment Committee February 2017 February 2017 February 2019 General
Young Persons' Policy Health, Safety and Environment Committee October 2015 October 2015 October 2017 General

Human Resources

Title

Approving Body Date Approved Date Reviewed Next Review Applicability

Acting up and Responsibility Pay Policy

         

Adoption Policy

         

Adverse Conditions Policy

         

Annual Leave

Policy for buying Annual Leave

         

Capability Policy and Procedure

         

Career Break Policy

         

Coaching and Mentoring Policy

         

Conflict of Interest

Management of Conflict of Interest in the Workplace

         

Consultancy Services

Common Policy on Consultancy Services

         

Dignity and Respect at Work Policy

         

Disciplinary

Ordinance 34 - Disciplinary Procedure for all Staff

         

Disciplinary

Ordinance 38 - Disciplinary and Grievance Procedures relating to the Vice-Chancellor, Deputy Vice-Chancellor and Pro Vice-Chancellors

         

Drugs and Alcohol Policy

         

Flexi-Time Policy

         

Flexible Working Policy

         

Grievance

Ordinance 35 - Grievance Procedure

         

Grievance

Ordinance 38 - Disciplinary and Grievance Procedures relating to the Vice-Chancellor, Deputy Vice-Chancellor and Pro Vice-Chancellors

         

Health and Wellbeing Policy

         

Honorary Staff

Ordinance 26 - Appointment of Honorary and Visiting Staff

         

Honorary Staff

Ordinance 27 - Conferment of the Title of Research Professor; and Emeritus Professor, Emeritus Reader, Emeritus Lecturer and Emeritus Senior Lecturer

         

Intellectual Property

Common Intellectual Property Policy

         

Maternity Leave Policy

         

Parental Leave Policy

         

Paternity Leave Policy

         

Redeployment Policy and Procedure

         

Redundancy

Ordinance 36 - Redundancy Avoidance Policy

         

Relocation Expenses Policy

         

Retirement

Flexible Retirement Policy

         

Secondary Employment Policy

         

Secondment Policy

         

Shared Parental Leave Policy

         

Sickness

Ordinance 37 - Managing Sickness Absence Policy

         

Special Leave Policy

         

Standby Policy

         

Unpaid Leave Policy

         

Vulnerable Persons

Safeguarding of Vulnerable Persons Policy

         

Whistleblowing Policy

         

Information Compliance

Title

Approving Body Date Approved Date Reviewed Next Review Applicability

Copyright Policy

         

Data Protection Policy

         

E-mail Policy

         

Freedom of Information Policy

         

Information Security Policy

         

Records Management Policy

         

Information Services

Title

Approving Body Date Approved Date Reviewed Next Review Applicability

AberLearn Blackboard

AberLearn Blackboard Required Minimum Presence         Staff
Blackboard Acceptable Use Policy         General

Customer Care

Information Services Customer Care Policy         General

Food and Drink

Information Services Food and Drink Policy         General

Information Services

Information Services Regulations         General

Information Technology

Regulations for the use of IT Facilities and Systems         General
Wireless Communication Policy         General

Lecture Capture

Lecture Capture Policy         Staff

Mobile Phones

Policy on Mobile phones issued by Information Services (PDF)         Staff

Reading Lists

Reading List Policy         Staff

Planning

Title

Approving Body Date Approved Date Reviewed Next Review Applicability

Workload Allocation and Management Model

WAMM Policy         Staff

Research, Business and Innovation

Title

Approving Body Date Approved Date Reviewed Next Review Applicability
AU Open Access and PURE submission policy Research Committee May 2015    

Staff

Students

Research Data Management

Aberystwyth University Research Data Management Policy

Open Access and Research Data Management Steering Group November 2016 August 2016 August 2017

Staff

Students

Research Ethics Panel Appeals Policy Senate January 2015 January 2016 January 2017

Staff

Students

Student Support

Title

Approving Body Date Approved Date Reviewed Next Review Applicability

Alcohol

Student Alcohol Policy
Academic Board May 2016 February 2016 May 2018

Staff

Students

Bullying and Harassment Procedure

Student Support Committee   February 2016 February 2017

Staff

Students 

Confidentiality

Confidentiality and Sharing of Student Information
Student Support Committee  February 2016 February 2016  February 2018

Staff

Students

Contact Information

Use of Student Emergency Contact Information Policy

Student Support Committee May 2016 February 2016 May 2018

Staff

Students

Disability

Admission of Disabled Students Policy

Academic Board March 2016 February 2016 February 2018

Staff

Students

Disability

Disablity Disclosure Policy

Student Support Committee    October 2016 October 2018

Staff

Students

Fitness to Attend

Establishing Student Fitness to Attend
Academic Board February 2016 February 2016 May 2017

Staff

Students

Fitness to Return

Return to Study Policy

Academic Board May 2016 February 2016 May 2017

Staff

Students

Missing Student Procedure

Procedures on Responding to a Report of a Missing Student

Student Support Committee February 2016 February 2016 February 2018

Staff

Students

Police Requests

responding to Police requests Procedure

Student Support Committee   February 2016 May 2018 Staff

Student Death Procedure

Student Support Committee February 2016 February 2016 February 2018

Staff

Students

Examinations

University Policy for making reasonable adjustments to examinations

Academic Board February 2016 February 2016 February 2018

Staff

Students

Timetabling

Title

Approving Body Date Approved Date Reviewed Next Review Applicability
Academic Timetabling and Room Bookings: Policy, Responsibilities and Processes Academic Board May 2015 October 2016 October 2017 General