Guidelines on Staff Student Consultative Committees

4.0 Operation of SSCCs

4.1  Students should be able to participate fully in all aspects of SSCC meetings, including the setting of agendas.

4.2  Students should feel able to raise matters relating to the particular department or indeed to other areas of activity affecting their studies (e.g. Information Services facilities etc).

4.3  Formal minutes should be kept of all meetings of SSCCs which clearly record discussion, recommendations for action and follow-up and who is responsible for such action and follow-up. To encourage student development, it may be appropriate for the students themselves to act as officers of the SSCC, producing agendas and minutes with appropriate guidance from a member of the academic staff.

4.4  As a matter of course, minutes should:

• should not as a matter of principle refer to individual staff or students mentioned in discussions;
• be prominently displayed on departmental notice boards, or circulated electronically with attention drawn to them as necessary by students and staff to ensure that all students in the department are aware of the Committee's discussions;
• clearly identify who is responsible for action, follow-up and report;
• be formally discussed at and logged into Departmental Board meetings, whose minutes are forwarded to Faculties. Faculties are encouraged to discuss issues identified in this way and to make recommendations to departments and on to Senate if appropriate.