Guide to information

This guide aims to help you to find the information that we make available under our publication scheme.

1) Who we are and what we do

We make the following information available about who we are and what we do:

• Information about our legal framework
• Description of, and information about our Statutory Bodies
• Information about the University’s Senior Management
• Details of the structure of our Faculties
• Details of the structure and work of each department and service, and the names and responsibilities of key personnel can be found on their respective web pages
• Descriptions of our boards and committees, their terms of reference and their membership
• Our locations
• Our contact details. Additional contacts can also be found on departmental web pages
• Information about the University’s Research and Enterprise Partnership
• Information about our Widening Access Partnership
• Information about our wholly-owned companies can be found in our annual accounts
• Information about the operation and activities of the Aberystwyth Guild of Students
• Information about student activities

2) What we spend and how we spend it

We make the following information available about what we spend and how we spend it:

• Information about our sources of funding and income, which can be found in our annual accounts
• Budgetary and account information, which can be found in our annual accounts
• Financial regulations
• Financial procedures
• Information about staff pay and grading structures
• Information about framework agreement
• Information about tendering arrangements
• Purchasing and procurement procedures and guidance can be found on our Procurement pages
• Standard Purchasing Terms and Conditions
• Information about our research funding can be found in our annual accounts

3) What our priorities are and how we are doing

We make the following information available about what our priorities are and how we are doing:

• Our Annual Report
• Our Strategic Plan
• Our Learning and Teaching Strategy
• Our E-learning Strategy
• Information on our internal procedures for assuring academic quality and standards and qualitative data on the quality and standards of learning and teaching is available on our Quality Assurance pages
• External review information, including details of the most recent audit by the Quality Assurance Agency, as well as information about our latest Research Assessment Exercise results
• Information about our annual monitoring and review process together with details of the roles, responsibilities and authority of those within the University involved in programme approval and review
• Information about the University’s links with employers and the development of learning programmes can be found on the relevant departmental web pages, on the Commercialisation and Consultancy Services web pages, and on the Careers Advisory Service web pages

4) How we make decisions

We make the following information available about how we make decisions:

• Minutes of the University’s Council and Senate
• Appointment procedures

5) Our policies and procedures

Policies and procedures we make available include the following

Policies and procedures for conducting university business

• Standing orders of the Court, Council and Senate
• A Quality Handbook for Staff
• Our Welsh Language Scheme
• Request-handling procedures under the Freedom of Information Act
• CCTV Code of Practice

Procedures and policies relating to academic services

• Procedures relating to honorary degrees
• Procedures for changing study scheme or modules (undergraduate) and changing registration (postgraduate)
• Rules and regulations for students
• Appeals procedures
• Information relating to assessment and examinations

Procedures and policies relating to student services

• Information about undergraduate and postgraduate admissions to the University
• Information about student registration
• Accommodation details can be found on the Accommodation Office web pages
• Complaints and appeals procedures
• Student disciplinary procedure

Procedures and policies relating to human resources

• All policies and procedures related to human resources can be found on the Human Resources and staff development web pages

Procedures and policies relating to recruitment

• All policies and procedures related to recruitment can be found on the Human Resources web pages
• Current vacancies

Code of Conduct for members of governing bodies

• Notes of guidance for members of Council

Policies and procedures relating to equality and diversity

• Policies, procedures and statements related to equality and diversity can be found on our Equal Opportunities web pages

Policies and procedures relating to health and safety

• Policies, procedures and statements related to health, safety and environment can be found on our Health, Safety and Environment web pages

Complaints policies and procedures

• Freedom of Information complaints procedure
• Student complaints

Records management and personal data policies

• Data Protection Policy
• Records Management Policy
• Information Security Policy
• Archival collecting policies

Research policy and strategy

• Ethics Committee Terms of Reference
• Good research practice
• Our online research repository (CADAIR)
• Information about technology transfer and enterprise can be found on the Commercialisation and  Consultancy Services web pages
• Code of Practice for Research Postgraduates
• Our Research Strategy, which forms part of the University’s Strategic Plan
• Statement on the Use of Animals

Charging regimes and policies

• Charging regime for obtaining information via the publication scheme

6) Lists and registers

We make the following lists and registers available:

• A register of interests of Council members is kept in hard copy and is available from the Academic Office

7) The services we offer

We make the following information available about the services we offer:

• Undergraduate and postgraduate prospectus
• Information about course content can be found via our postgraduate course finder or our undergraduate course finder. Also available is information about specific study schemes and modules
• Information about our welfare services for undergraduates and postgraduates
• Information about our Student Health Centre
• Information about our Careers Advisory Service
• Information about our sports and recreational facilities
• Information about internal and external services for which we are entitled to recover a fee, together with those fees, including:
  • Accommodation
  • Conference, meeting and event facilities
  • Childcare
  • Welsh language services, including Welsh for adults courses
  • Aberystwyth Arts Centre
  • Printing services
  • Visualisation services
  • IT services

• Information about our libraries, museums and galleries, special collections and archives
• Information about our conference facilities and videoconferencing facilities
• Information about our local campaigns, including details of our widening access activities
• Media releases