How to apply

Application process

Step 1 - Research our partners

Before you submit your application, you should research the partner universities you are interested in. We advise students select multiple universities and familiarise themselves with what each of them offers in terms of student life, extra-curricular activities and the location of the campus. Furthermore, it is important you take the living expenses, the cost of applying for Visa and your Medical Insurance into consideration before applying. Should you have any issues with finding the information you need, we here at the Study Abroad Office  will be happy to assist you - you can visit our offices in Cledwyn Building or send us an e-mail at studyabroad@aber.ac.uk.

Please note that any Academic matters should be discussed with your Departmental Exchange Co-ordinator - Study Abroad Office is not in position to offer Academic advice to students.

The period you will spend at one of our partner institutions forms an integral part of your degree at Aberystwyth University - this means that all marks and credits obtained overseas will be transferred back to Aberystwyth University upon the successful completion of your placement. Due to this fact, once you have researched the destination you are interested in, you MUST discuss your choices with your Personal Tutor and your Departmental Exchange Co-ordinator.

Our current list of International Exchange Partners is available on our International Exchange Partners webpages

Step 2 - Submit your application

You are required to list (in order of preference) 4 partner universities and should be aware that you may not be offered your first choice. A completed application includes the following:

  • Fully complete and signed Exchanges Approval Form (OUTGOING 201718)) (including signatures from your Personal Tutor and Departmental Exchange Co-Ordinator).
  • Personal essay of no more than 250 words detailing your motivations for studying abroad and the reasons for choosing your top four universities.

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PLEASE NOTE: We may also request the following from you:

  • One academic reference from an Aberystwyth University academic staff member 
  • One character reference, ideally from a professional individual who has known you for at least three years - e.g. a teacher, former employer or family friend

The above reference must be submitted on the official Study Abroad Office Reference Form‌. 

References from other students will not be accepted.

Students applying to study abroad via the International Exchange Programme must do so before the deadlines specified below. In some circumstances, students might still be able to apply for the programme after the deadline as there may still be places available. 

  • The application deadline for Semester 1 and Full Academic Year Exchanges is December 16th 2017
  • The application deadline for Semester 2 Exchanges is April 4th 2018

N.B. Semester 1 and 2 refer to the Aberystwyth University semester dates. Our partners may use different terminology and different dates.

Step 3 - Attend the interview 

Following the application deadline, students are shortlisted for an interview based on their application score which takes into account their personal essay and expected grades. Where possible students' exam results will also be assessed.

If you are shortlisted, you will be interviewed by the International Exchanges Officer and a member of academic staff. The interview aims to assess your motivations for studying abroad as well as how much research you have done into your chosen universities and the impact an exchange will have on your degree. We will also consider how you will represent the university if awarded a place on the exchange programme.

Following the interview, succesful candidates will be informed of their allocated destination. Students are assigned to partners based on their interview performance and the number of places available at their chosen universities. Some partner universities have limited places and competition may be higher there than at other institutions. 

PLEASE NOTE: In the autumn application round, semester one exam results will be released after the interview selections have been made. 

Step 4 - Complete the partner application

Once offered a place, you will receive the information on the application process for your assigned university. This usually includes an application form, medical form, housing application and cthe ourse (module) pre-registration information. In order to obtain a visa (if required) you will also need to provide evidence of financial support.

The Study Abroad Office can provide guidance on this process but it is crucial that you can demonstrate sufficient funds to cover the cost of living at your assigned university. It is important to keep note of the Partner Deadlines, as these can often vary.

Once Aberystwyth University has given the go ahead for a student to study abroad, it is still at the discretion of the partner institution whether or not they accept a student. 

We start to receive confirmations of student places from April onwards, but some responses may be as late as July. Students will then receive official paperwork to start the Visa process. Students are strongly advised not to make any definite travel arrangements until they have obtained their Visa.

Important 

The Study Abroad Office reserves the right to withdraw an offer of placement if students have failed modules and do not have an average mark of 60 (2.1) or above. Similarly, the exchange placement will be withdrawn if students have failed modules or do not have an average mark of 60 (2.1) or above for their first year once semester two results are released.

Students must discuss all module choices and academic matters with their Departmental Exchange Co-ordinator to ensure that they are taking sufficient credits to transfer back to AU and studying for any core requirements for their degree. This is confirmed through the Learning Agreement - this document MUST be submitted prior to the start of your Exchange Placement. The deadline for submission of your Learning Agreement is as follows:

  • The deadline for Semester 1 and Full Academic Year Exchanges is  21st July 2018
  • The deadline for Semester 2 Exchanges is 31st October 2018

N.B. It is understood that students who do not complete their Learning Agreement and obtain necessary signatures on the document prior to the start date of their placement, are exchanging into our partner institution without the full ENDORSEMENT of Aberystwyth University. Furthermore, students wishing to change their Learning Agreement upon arriving at the partner institution should ensure that any changes are formally approved by their Department at Aberystwyth University. In any such cases, the Department should be notified IMMEDIATELY on any intended changes. Failure to do any of the above will have consequences on your ability to progress into the next stage of your studies.