Office 365 - Student Email

During the Summer 2013 Information Services upgraded the student email system from SquirrelMail to Microsoft Office 365.

  • All new student email accounts are automatically set up on Office 365.
  • All existing accounts were transferred across during the summer vacation
  • All emails in existing mailboxes were copied across. Calendars and Contacts were not copied across.
  • All Student Union Club and Society accounts are also on Office 365 and the existing mailboxes copied across

Office 365 gives students access to:

  • a web based email client with integrated Calendars and Contacts - you can access your email, calendar and contacts from your computer, the web and mobile device anywhere in the world. Further information in our FAQS
  • SkyDrive with Office Web Apps Word, Excel, PowerPoint, OneNote
  • 25GB Cloud Storage space for your email and documents
  • SharePoint
  • Multiple Language Support

Security & Reliability

  • Microsoft is committed to complying with all of the relevant data protection, privacy laws and Safe Harbour Legislation, and maintains a data security policy which complies with the ISO/IEC 27000 series of international standards
  • The Joint Information Systems Committee has, on behalf of UK Universities, worked with Microsoft to ensure compliance with all UK legislation across the board and have persuaded Microsoft to contractually agree to long term storage of data within the EU, though not necessarily within the UK.  The University also retains the right to audit the data.



All Student and Club/Society accounts on Office 365 have 25GB of storage for email and files. The file hosting service in Office 365 is called OneDrive and includes the Office Web Apps:  Excel, Word, PowerPoint and OneNote. 

Accessing OneDrive

  • WithOneDrive your documents are stored in the cloud so you can access your files from any computer connected to the Internet via a web browser (How do I do that?)
  • In addition you can connect OneDrive to Outlook on your computer following the instructions (Hod do I do that?)

Using OneDrive

  • Create new documents within OneDrive using the inbuilt Office apps (How do I do that?)
  • Upload existing documents to OneDrive using the instructions (How do I do that?)
  • Edit your documents using the inbuilt office web apps from any web browser
  • OneDrive allows you to check out documents you are working on, check them back in when you have finished (How do I do that?)
  • OneDrive allows you to create and save different versions of your document so you can revert to your original if you wish. (How do I do that?)
  • Delete your files (How do I do that?) and recover files you have deleted in error (How do I do that?)
  • Print your documents from OneDrive (How do I do that?)