Data Processing Schedule - Winter 2017

Key Dates: 

Term ends

Saturday 2nd June (PGCE ends Saturday 16th June)

  • Graduation

Tuesday 16th July to Friday 20th July

  • UCAS A Level results released

Thursday 18th August

(received from UCAS Friday 10th August)

  • UG Admissions Confirmation

Saturday 12th August to Friday 1st September

  • Supplementary exams

Monday 20th August to Thursday 30th August

  • PGCE registration online ends

Monday 3rd September to Friday 14th September

  • Supplementary University exam board

Thursday 13th September

  • UG/PG registration

Monday 24th to Wednesday 26th September

June

23-Jun-18

Saturday

DLHE

DLHE - end of April Survey processes

28-Jun-18

Thursday

UG

Start daily transfer of new UCAS UFZ UG records to Students system

28-Jun-18

Thursday

UG

Run script to identify possible Finalist resit students and give them IS Access until 25th September

28-Jun-18

Thursday

UG, PG, PGCE

UG, PG and PGCE Final Year students results released on the web

28-Jun-18

Thursday

UG

Insert completion details for completed UG finalists

28-Jun-18

Thursday

PG, PGCE, UG, CE

Start using both 2017/18 and 2018/19 records for IS access - UG, PG, CE, LC

28-Jun-18

Thursday

PG

Update Completion Dates for PG, UCRT and PGCE

29-Jun-18

Friday

IEC

Create 2019 records for Language and Learning students continuing into next acad year.

30-Jun-18

Saturday

UG

Disable Module Registration updates on form STF052 for Status F,T,V,E students

July

02-Jul-18

Monday

SUMMER

Create category SU Card records for Summer University students

03-Jul-18

Tuesday

ADMIS

IB Results released

03-Jul-18

Tuesday

ALUMNI

Produce data files of all graduates for Alumni Office

04-Jul-18

Wednesday

UG

Contact AQRO re amending/deleting records for returning resit students

04-Jul-18

Wednesday

PG

Update PG records to Progress 5 (PG DL)

05-Jul-18

Thursday

DL (UG)

Roll forward UG DL students to 2019

05-Jul-18

Thursday

UG

UG Non-finalist and DL students results released on the web

12-Jul-18

Thursday

HESA

Deadline for Validation of UNISTATS return

16-Jul-18

Monday

PG

Check Schemes records then run script to create 2018/2019 records for returning PGs (including DLs)

17-Jul-18

Tuesday

PG

Check Schemes records then run script to create 2018/2019 records for returning PGs (including DLs)

20-Jul-18

Friday

STUDENTS

Archive and roll forward Modules and Study Schemes and Programme Specifications to 2019/20

20-Jul-18

Friday

UG

Create Semester R resit student modules

25-Jul-18

Wednesday

UG

Update completion details for completed NQUG finalists

25-Jul-18

Wednesday

DL (UG)

Set DL payment method

31-Jul-18

Tuesday

HESA

Extract and start processing of Student HESA data

August

01-Aug-18

Wednesday

ALL

Default Academic Year on AStRA forms changes to 2018/2019

02-Aug-18

Thursday

STUDENTS

Roll forward UG student records for Mauritius

06-Aug-18

Monday

UG

Update completion details for non August resit student finalists

08-Aug-18

Wednesday

UG FIN

Create invoices for students resitting in August.

08-Aug-18

Wednesday

STUDENTS

Clear Cascade Overrides and Resit Infs

10-Aug-18

Friday

ADMIS

Run Admissions processes to download A Level results

10-Aug-18

Friday

ADMIS

Stop daily UG transfers;  Access for Acad staff to view A Level results stopped

16-Aug-18

Thursday

M

A-Level Results Day

17-Aug-18

Friday

STUDENTS

Stop Provisional Registration confirmation emails

17-Aug-18

Friday

HESA

Deadline for Sign-Off of UNISTATS records

20-Aug-18

Monday

UG

Create August Resit Exam File

28-Aug-18

Tuesday

WFA

Run update script for WFA completers

29-Aug-18

Wednesday

STUDENTS

Activate Cascade Calculator on Student Web Client for resitting finalists

September

07-Sep-18

Friday

LLL

Create 2019 records for returning CHE/DIPHE students (excluding R900CE)

12-Sep-18

Wednesday

UG

Insert Core Modules for new UGs

15-Sep-18

Saturday

HESA

Student HESA submit deadline

17-Sep-18

Monday

UG

Release marks for Resit students

17-Sep-18

Monday

UG

Delete student records who are out of resit opportunities

18-Sep-18

Tuesday

UG

Update completion details for successful resit student finalists

19-Sep-18

Wednesday

UG/PG

Access to on-line registration system starts just after midnight tonight for returners

21-Sep-18

Friday

HESA

Student HESA commit deadline

26-Sep-18

Wednesday

UG

IS Access ends for Finalist Resit students

October

01-Oct-18

Monday

UG

Non Registered UGs sent warning email - IS accounts to be locked if not registered in 2 days

02-Oct-18

Tuesday

ALUMNI

Rerun data files of all graduates for Alumni Office

03-Oct-18

Wednesday

UG

Update completion details for resit student finalists

03-Oct-18

Wednesday

UG

Turn off access to the on-line registration system at 5pm

04-Oct-18

Thursday

UG

Non Registered UGs - IS accounts locked

15-Oct-18

Monday

WEB

Turn on Internal Resit option and email students

15-Oct-18

Monday

ADMIS

Admissions systems to be archived ready for 2019 entry processing (Mon to Wed).

23-Oct-18

Tuesday

WEB

Email students final internal resit reminder

30-Oct-18

Tuesday

UG

Update UG non-attenders to progress 8

31-Oct-18

Wednesday

UG

Run scripts to populate HESES tables and do extracts

31-Oct-18

Wednesday

HESA

Student  HESA Last Submission deadline

31-Oct-18

Wednesday

UG

Run scripts to populate st_nov_stats table

November

01-Nov-18

Thursday

STUDENTS

Update resit fee flag for Internal Resits

06-Nov-18

Tuesday

UG

Set Final year marker for UG students

06-Nov-18

Tuesday

DLHE

HESA DLHE - prepare for survey

09-Nov-18

Friday

HESA

Sign-Off Deadline for HESA Aggregate Offshore return

12-Nov-18

Monday

FIN

Scholarship payments run - payment 2

13-Nov-18

Tuesday

ALL

NSS - process and submit data extract to IPSOS

14-Nov-18

Wednesday

UG

Run the exams file for previous year's sandwich and abroad modules