Where can you publish Open Access?
Open Access Definitions
There are two routes to OA:
1. Green route
The research article is published in a conventional journal with a full-text version made publically available in an OA repository. Aberystwyth University (AU) has the Aberystwyth Research Portal, which enables this route. Please check SHERPA RoMEO to verify which version of the article an individual publisher’s copyright policy will allow for repository deposit.
Please note that specific Green Open Access embargo lengths exist for UK authors publishing in Elsevier journals. These are shorter than the standard Elsevier embargoes for Green Open Access deposit of articles and enable author compliance with UKRI Open Access Regulations.
The UK embargo list for Elsevier journals can be found at: https://www.elsevier.com/__data/assets/pdf_file/0011/78473/EmbargoPeriods_2.pdf .
There is also a listing of embargoes for journals from Taylor & Francis publishers at: http://authorservices.taylorandfrancis.com/journal-list/ which authors may find useful.
Embargo details from both these journal listings are incorporated into the AU Journals Advisory pages.
If the targeted journal is not listed within this service, please contact firstname.lastname@example.org and the Open Access Group will investigate the journal’s policy on an individual’s behalf.
Open Access Versions
Below are the Open Access Scholarly Information Sourcebook’s definitions of pre-print and post-print versions of an article. These definitions will help you verify which version of your article needs to be uploaded when you create a record of the research output within PURE; our current research information system. After validation, the records are then transferred to Aberystwyth Research Portal.
A pre-print is a version of the article before it has been peer-reviewed for publication. The term may refer either to articles at an early stage of preparation or to articles at the last stage before submission for peer-review. In the latter case the article is, of course, well-developed and ready for critical review and, if only minor revisions are needed as a result of peer review, a late-stage preprint may be very little different from the final article.
A post-print is the final version of the article that the author sees before it is published. A post-print has been peer-reviewed and the changes and revisions required by the reviewers have been incorporated. It is identical to the published version except that the publisher will lay out the article in the house style, assign page numbers (if the journal is still published in print), add the publisher's logo, copyright details, and so forth. In content, however, the author's final post-print and the published version are effectively the same.
2. Gold/Hybrid Routes
Research can either be published in an OA journal - requiring payment of an article processing charge (APC) by the author, or published in a conventional journal with payment of APC to have the article made available without subscription. Payment of a publisher’s Gold Open Access APC charges enables a paper to be freely available to all readers on the publisher’s website without being restricted to subscribers behind a paywall. UK Research & Innovation (UKRI) have provided Aberystwyth University with block grant funding to support Gold Open Access for research derived from its funded projects. This includes funded student projects.
At its meeting in October 2016, the AU Research Committee agreed to a change in our policy for the allocation of UKRI funds to pay Gold Open Access Article Processing Charges (APCs) for AU-authored papers. From November 2016, our policy for the allocation of our UK Research & Innovation APC funds for payment of Gold Open Access charges will move to a first come, first served basis. This should enable broader usage of our APC funds for staff with UKRI funding across the university and improve the flow of our Gold Open Access spending.
The full UKRI Open Access rules can be viewed at: http://www.ukri.org/funding/information-for-award-holders/open-access-open-access-policy/. Please note that UKRI Open Access funding is available for publications from any UKRI funded project, including RCUK/UKRI funded studentships.
AU Gold Open Access Funding Application Form
The form to apply for our UKRI Gold Open Access APC funds can be accessed at: APC Application Form
Applications for UK Research & Innovation (UKRI) Article Processing Charge (APC) funding will only be supported where:
• The output derives from RCUK/UKRI funded research.
• The application is for the payment of Article Processing Charges (APCs) and other publication costs associated with a compliant gold/hybrid Open Access publishing route.
Completed and signed applications should be submitted to the Institutional Repository & Metadata Team, Information Services or sent electronically to email@example.com. Once confirmation of available funding is confirmed and the application approved, the pursuit of a Gold publishing route can be continued with the journal. Once the output is accepted and an invoice raised by the journal, this should be forwarded to Research Finance to enact payment of the Article Processing Charge.
Choice of Gold Open Access Re-Use Licences
Creative Commons (CC) re-use licences provide a useful facility for asserting the range of purposes to which information or data contained in a paper can be applied. The most liberal of these licences is the CC-0 license which places absolutely no limitations on future usage, not even a reference to the original creators. With the CC-BY licence, a requirement to acknowledge the original authors/creators in any new output is introduced, but there are no restrictions on commercial re-use, on creating derivatives from the original information or data, nor on the future licencing which may be applied to any derivative works. The CC-BY-NC licence (as referred above) does include a restriction on commercial re-use and forms the maximum licence limitation which UKRI will allow for compliant Green Open Access. Further details regarding all the full range of Creative Commons re-use licences available, including CC-BY-NC-ND which places a ban on creating derivatives and CC-BY-NC-SA which states that any derivative works created must not have a more restrictive license than that applied to the original work, can be found at: https://creativecommons.org/licenses/
Choosing a Journal to Meet Your Open Access Requirements
Guidance as to whether any particular publisher’s journals conform to the UKRI’s Open Access policy for Green Open Access can be found on the Sherpa website at http://www.sherpa.ac.uk/ . Our AU Journal Advisory tables give listings indicating whether individual journals meet UKRI OA conditions listed by AU Department and these can be accessed at: https://www.aber.ac.uk/en/research/good-practice/open-access/where/journal-advisory/
If you have any queries regarding whether any particular paper or journal will be eligible for the AU’s Article Processing Charge funding for Gold Open Access, please contact: firstname.lastname@example.org
Please note, individuals are personally liable for Gold OA charges unless they have funding pre-approved, either from the RCUK Block Grant or from within their Institute.
*** Sage Choice Open Access APC Discount Scheme ***
AU authors are now entitled to a discounted rate of £200 Article Processing Charges (APC) per article when publishing papers in Sage Choice and Sage Premier journals. You will be alerted to the fact that the Sage Choice option exists when you are sent an acceptance e-mail and again when you are sent the Contributors Agreement to authorise. Follow the link in either e-mail to the Sage Choice Invoice Template and indicate that you are entitled to the discount by entering "WHEEL2017" in the University/Institution Account Code field. Then return the completed Sage Choice Invoice Template form to the relevant Sage e-mail address as directed. An invoice for the discounted fee of £200 will then be raised.
Please note that authors can not claim this discount retrospectively. The discount code must be indicated when first applying for the Sage Choice APC option.
A small number of Sage journals do not take part in this scheme and these are listed at: https://uk.sagepub.com/en-gb/eur/sage-choice-journal-and-pricing-exceptions
*** Wiley Open Access Deposit Account ***
The AU library has opened a Wiley Open Access Account (WOAA) giving a 25% discount on the Article Processing Charges (APCs) for all Wiley Online Open and Wiley Open Access journals. AU corresponding authors will be advised of our WOAA account in their acceptance letters and should click on the "Select Online Open" option when they access the Author Services page. Full instructions can be found at: https://authorservices.wiley.com/author-resources/Journal-Authors/licensing-open-access/open-access/onlineopen.html
*** APCs Pre-Paid for AU Papers Published in Springer-Verlag Hybrid Subscription Journals ***
Please note that the AU library has signed a new agreement with Springer that covers all Article Processing Charges (APCs) for articles published in Springer hybrid subscription journals. Please see https://www.springer.com/gp/open-access/springer-open-choice/springer-compact for details of SpringerCompact deal and click on: http://resource-cms.springer.com/springer-cms/rest/v1/content/7476756/data/v5 for a listing of Springer journal titles which are eligible for the SpringerCompact deal).
This means that, with effect from 15th October 2015, you do not need to pay an APC to make your article open access in a Springer subscription journal, and that all papers using this agreement are automatically compliant with HEFC and UKRI researcher funders' open access requirements. The agreement specifically relates to when UK higher education staff are acting as the corresponding author for a paper and does not apply when the corresponding author comes from outside UK higher education. Honorary members of staff and students are included in the agreement but alumni are not part of the agreement. Original papers, reviews and brief communications papers are eligible.
*** IEEE Pre-Paid Gold Open Access Agreement ***
Aberystwyth University has taken out a new Gold Open Access deal with the Institution of Electrical and Electronic Engineers (IEEE) publishing house. This deal will cover the payment of APC charges for any peer-reviewed paper submitted to an IEEE journal with an Aberystwyth University corresponding author. The initial IEEE APC agreement will be activated on 30 November 2016 and will run until 29 November 2017.
Over this period, whenever an AU corresponding author has a paper accepted in an IEEE journal, they will be offered the option to take advantage of the IEEE Open Access Unlimited deal when they receive their acceptance/copyright papers. AU staff should opt for the Open Access Unlimited option at this stage. When the Open Access Unlimited option is chosen, IEEE will contact the AU Open Access Group to confirm that the corresponding author is a bone fide member of Aberystwyth University staff. On receipt of confirmation, IEEE will then automatically direct the paper to be published under its Gold Open Access route, making it freely available to all readers on the journal’s
website on the IEEE Xplore Digital Library without the requirement for readers to have a subscription and with no embargo. (http://ieeexplore.ieee.org/Xplore/home.jsp)
All articles published as part of our IEEE Gold Open Access APC agreement will be given a CC-BY license (Creative Commons By-Attribution) so that it is compliant with the UKRI’s Open Access requirements and with the HEFC’s requirements for submission to REF2020. A presentation on IEEE’s Open Access Unlimited scheme can be found on You Tube at: https://www.youtube.com/watch?v=nQvzpYcze_I
Please note that authors using either of the Wiley Open Access, Springer Compact or IEEE Open Access Unlimited schemes for Gold Open Access publishing will not need to complete an AU APC application form for their APC funds separately.
If you have any queries on Gold OA or with any aspect of Open Access, please contact email@example.com