| Module Identifier |
DSM2920 |
| Module Title |
RECORDS MANAGEMENT |
| Academic Year |
2002/2003 |
| Co-ordinator |
Ms Mary E Ellis |
| Semester |
Available all semesters |
Learning outcomes
After completing this module you should be able to:
-
define records management and state how you would set up a records management programme;
-
describe how you would assess organisational needs and develop control over the records;
-
discuss active records management;
-
outline semi-active records management.
Brief description
All organisations create records in the course of their various activities. They vary in nature and content, including a wide variety of documentary materials and also, for example, photographs, maps and plans, all reflecting the operational and legal aspects of business transactions. Records constitute an essential information resource for the effective continuation of the business of the parent bodies: they justify official actions and policy decisions, provide precedent and supply evidence required for legal compliance and official audit.
The value and use of recorded information is dependent upon the ability to retrieve appropriate information when required and, thus, on good management of the records themselves. Records Management addresses the need for a systematic approach to managing this information resource throughout its life cycle, from creation to final disposition. It is a professional discipline which is primarily concerned with the management of document-based information systems, but must increasingly take account of electronic media. Records Management encompasses a range of stages and purposes within a systematic management process. Based on principles of regular review and a controlled retention/destruction programme, its general aim is to secure cost-effective efficiency and good practice
Reading Lists
Books
** Essential Reading
Kennedy, J. and C. Schauder. (1994)
Records Management. A Guide for Students and Practitioners of Records and Information Management With Exercises and Case Studies. Melbourne: Longman Cheshire
Journals
Informaa Quarterly (Records Management Association of Australia).
Books
** Essential Reading
Parker, E. (1999)
Managing Your Organization’s Records. London: Library Association
Journals
Information Management and Technology (Cimtech).
Books
** Essential Reading
Penn I.A., G.B. Pennix and J. Coulson. (1994)
Records Management Handbook. 2nd. Aldershot: Gower
Journals
International Records Management Journal (International Records Management Council).
Books
** Essential Reading
Ricks, B.R., A.J. Swafford and K.F. Gow. (1992)
Information and Image Management: A Records Systems Approach. 3rd. Cincinnati, Ohio: South-Western Publications
Journals
Janus.
Books
** Essential Reading
Robek, M.F., G.F. Brown and D.O. Stephens. (1995)
Information and Records Management: Document-Based Information Systems. 4th. New York: Glencoe
Journals
Journal of the Society of Archivists.
Books
** Essential Reading
Journals
Records Management Bulletin (Records Management Society of Great Britain).
Books
** Essential Reading
Additional reference to a number of sources is made at each module unit.
Journals
Records Management Journal (Aslib).
Records Management Quarterly (Association of Records Managers and Administrators Inc.).