Module Identifier |
ILM1920 |
Module Title |
ARCHIVE MANAGEMENT: ARCHIVES & IT |
Academic Year |
2003/2004 |
Co-ordinator |
Ms Mary E Ellis |
Semester |
Semester 2 |
Course delivery |
Lecture | 14 Hours |
|
Practical | Up to 3 hours of supervised practical work per week |
Assessment |
Assessment Type | Assessment Length/Details | Proportion |
Semester Assessment | Essay 2,500 words | 40% |
Semester Assessment | 2 Practical exercises | 60% |
|
Learning outcomes
On completion of this module, students should be able to:
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devise and manage an acquisitions policy
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be familiar with the principles of appraisal, weeding, sampling and de-accessioning
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be familiar with the development of the principles of archival description at an international and UK level
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have an in-depth knowledge of current international and national descriptive standards specifically ISAD(G), ISAAR and the NCA Rules and to be able to apply these standards in practice
-
become proficient in the use of the archive management software package CALM 2000
-
be aware of current developments in the area of networking and of the implications of electronic data exchange
Brief description
The `moral defense? of archives will be dealt with from acquisition to appraisal, weeding, sampling, de-accessioning, sorting, arranging, describing and the preparation of finding aids. The emphasis of the module is on students gaining a firm grasp of the principles that underpin archival description and of the relevant national and international standards.
A substantial part of the course is concerned with the impact of information technology on archival description and the dissemination of archival information by electronic means. Students will have the opportunity to use CALM2000, the current leading archive management software package. Students will also be made aware of current initiatives to create archive networks and of the development of protocols for electronic data exchange particularly Encoded Archival Description.
Aims
This module is intended to provide students with the skills they require to process archives from the point at which they are received into the repository to the point at which they are made available to researchers.
Content
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Collecting policy statements
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Methods of acquisition
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Archival appraisal
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Development of the principles of archival description
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Current international and UK descriptive standards
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Archive networks and electronic data exchange
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Archive management software
Reading Lists
Books
STRUCTURED ARCHIVAL DESCRIPTION AND ACCESS
** Recommended Background
Bureau of Canadian Archivists. Working Group in Archival Descriptive Standards (1985) Toward descriptive standards
Ottawa: Bureau of Canadian Archivists
Cook Michael (1999) The Management of Information from Archives
2nd.
Cook M and Procter M (2000) Manual of Archive Description
3rd. Aldershot: Gower
Cook M and Procter M (1989) A MAD user guide: how to set about listing archives
Aldershot: Gower
Dollar CM (1991) The Impact of Information Technology on Archival Principles and Methods
Gillman P (1998) National Name Authority File: report to the National Council on Archives, in "British Library research and innovation report 90"
London: British Library and Innovation Centre
Henson S.L (1983) Archives, personal papers and manuscripts, a cataloguing manual for archival repositories, historical societies and manuscripts libraries
Washington DC: Library of Congress
Smiraglia R.P ed (1990) Describing archival materials, the use of the MARC AMC format
New York: Haworth Press
Walch V.I (1994) Standards for Archival Description
Chicago: Society of American Archivists
Pitti D. Duff and Wendy M (2001) Encoded Archival Description on the Internet
Binghampton: NY Haworth Information Press
Articles
Cook M (1993) The Arrangement of Estate Archives: a commentary in the light of the MAD 2 description standard
Journal of the Society of Archivists, 14, pp117-24
Cook M (1995) The International Description Standards: an interim report
JSA, 16, pp15-25
Higgins R (1997) Standarised languages for data exchange and storage: using the encoded archival description and SGML to create permanent electronic handlists
handlists?Business Archives, Principles and Practice, 73, pp33-47
International Council on Archives/DDS (1992) (Draft) Statement of Principles regarding Archival Description (the Madrid Principles) 1991
Archivaria, 34, pp8-16
Mortimer Ian (1999) ARCHON and the indexes to the National Register of Archvies: past, present and future
Program, vol33, no3, pp224-33
Society of American Archivists (1990) Standards for Archival Description standards: Background Papers
American Archivist, 53, pp24-108, 130-38
Watry P.B. and M.M. Watry (1996) Automating archival collections using MARC-AMC and Z39.50 at the University of Liverpool
JSA, 17, pp167-73
Web Page/Sites
Canadian Council on Archives Archival Description
Online, available at http://www.cdncouncilarchives.ca/intro.html
ICA Report of the Sub-committee on Finding Aids Guidelines for the Preparation and Presentation of Finding Aids
Online, available at http://www.hmc.gov.uk/icacds/eng/findingaids.htm
International Council on Archives Committee on Descriptive Standards - Stockholm (1999) ISAD(G), General International Standard Archival Description;
2nd. Online, availble at: http://www.hmc.gov.uk/icacds/eng/standards.htm
International Council on Archives As Hoc Commission on Descriptive Standards - Ottawa (1996) International Standard Archival Authority Record for Corporate Bodies, Persons and Families
Online, available at: http://www.hmc.gov.uk/icacds/eng/standards.htm
National Council on Archives (1998) Archives On-line The Establishment of a United Kingdom Archvial Network
Online, available at: http://nca.archives.org.uk/ONLINE01.HTM
ENCODED ARCHIVAL DESCRIPTION
The Library of Congress Online, available at: http://lcweb.loc.gov/ead/
Leaders Project Online, available at http://www.ucl.ac.uk/leaders-project/index.htm
GIS
Great Britain Historical GIS Programme Online, available at: http://www.geog.port.ac.uk/gbhgis/
SUBJECT THESAURUS
UNESCO Thesaurus
Online, available at: http://www.ulcc.ac.uk/unesco
Library of Congress Subject Headings
http://www.carl.org/tlc/crs/shed0014.htm
STANDARDS
ISO 8879 International Standard Generalised Markup Language (SGML) 1986
ISO 23950 International information retrieval standard, Z39.50.1997
Notes
This module is at CQFW Level 7