Module Identifier IL35120  
Module Title RECORDS MANAGEMENT IN AN ELECTRONIC AGE  
Academic Year 2004/2005  
Co-ordinator Ms Jaqueline A Spence  
Semester Semester 2  
Other staff Miss Sarah J Horton  
Course delivery Lecture   2 Hours  
Assessment
Assessment TypeAssessment Length/DetailsProportion
Semester Assessment One report/written presentation equivalent to 2,000 0 2,500 words  50%
Semester Assessment One essay 2,000 -2,500 words  50%
Supplementary Assessment Resubmission of failed coursework   

Learning outcomes

On successful completion of this module students should be able to:
Define records management and explain how to set up a records management programme.

Describe approaches to assessing organisational needs and developing control over records systems.

Discuss the requirements for active and semi-active records management.

Describe the place of electronic records in today?s context.

Define and describe electronic records

Outline the strategies available to manage electronic records.

Discuss the issues surrounding the preservation of and access to electronic records.

Brief description

The module will provide students with a grounding in the principles of records management in an integrated (paper and electronic) environment, addressing the practical skills required to implement effective procedures, programmes, and systems.

Content

Beginning with an introduction to records management, its history and development, key terms and concepts, legislative imperatives, and benefits, the content moves on to address the implementation of records management programmes. Topics to be addressed include: the intellectual control of records; life-cycle approaches to their management; the protection of vital records systems; the challenges of electronic records; digital preservation; and the provision of electronic records management solutions.

Reading Lists

Books
** Essential Reading
Shepherd E. and G. Yeo. (2003) Managing Records: a handbook of principles and practice. London: Facet Publishing,
Jones, M. and N. Beagrie. (2001) Preservation Management of Digital Materials: A Handbook London: British Library
Saffady, W. (1998) Managing Electronic Records 2nd. Prairie Village, Kan.: ARMA International,
Parker, E. (1999) Managing Your Organisation?s Records. London: Library Association

Notes

This module is at CQFW Level 6