ILM0820 - RECORDS MANAGEMENT IN AN ELECTRONIC AGE

Module Identifier

ILM0820

Module Title

RECORDS MANAGEMENT IN AN ELECTRONIC AGE

Academic Year

2007/2008

Co-ordinator

Miss Jennie A Hill

Semester

Semester 2

Other staff

Ms Tanya C Rogers

Course delivery

Lecture

10 Hours.

Other

Visit to local Recorde Management Service

Assessment

Assessment Type	Assessment Length/Details	Proportion
Semester Assessment	REPORT / WRITTEN PRESENTATION (EQUIVALENT TO 2,500- 3,000)	50%
Semester Assessment	ONE ESSAY (2,500-3,000 WORDS)	50%
Supplementary Assessment	RESUBMISSION OF FAILED COURSEWORK

Learning outcomes

On successful completion of this module students should be able to:

Define records management and explain how to set up a records management programme.

Describe and critically evaluate approaches to assessing organisational needs and developing control over records systems.

Assess the requirements for active and semi-active records management.

Explain the place of electronic records in today'r context.

Define electronic records and explain the particular requirements for their management.

Formulate and assess the strategies available to manage electronic records.

Critically appraise the requirements for preservation of and access to electronic records.

Brief description

The module will provide students with a grounding in the principles of records management in an integrated (paper and electronic) environment, addressing the practical skills required to implement effective procedures, programmes, and systems.

Content

Beginning with an introduction to records management, its history and development, key terms and concepts, legislative imperatives, and benefits, the content moves on to address the implementation of records management programmes. Topics to be addressed include: the intellectual control of records; life-cycle approaches to their management; the protection of vital records systems; the challenges of electronic records; digital preservation; and the provision of electronic records management solutions.

Module Skills

Research skills	Preparation for coursework will involve basic information gathering techniques and summative skills.
Communication	Presentation by written formal report.
Improving own Learning and Performance	Use of professional internet sources, and review of professional documentation should foster student awareness of available learning resources, and improve critical and evaluatory skills.
Team work	The importance of inter-professional team work in addressing the challenges of managing electronic recorded information is integral to the teaching of this module.
Information Technology	The module raises awareness of the issues underlying the management of recorded information created using modern information technology. Coursework requires the application of IT skills in its presentation.
Personal Development and Career planning	The module raises awareness of issues surrounding the management of recorded information, and considers strategies for addressing these, which are critical skills in for modern information management professionals.
Subject Specific Skills	Professional skills in the theory and practice of the management of recorded information will be developed.

Reading Lists

Books
** Recommended Consultation
Cornwell Affiliates plc. (March 2001) MoReq: Model Requirements for the Management of Electronic Records European Commission.
Jones, M. and N. Beagrie. (2001) Preservation Management of Digital Materials: A Handbook London: British Library
Saffady, W. (1998) Managing Electronic Records 2nd. Prairie Village, Kan.: ARMA International
Shepherd E. and G. Yeo. (2003) Managing Records: a handbook of principles and practice London: Facet Publishing
ISO (2001) International Standard Information and documentation Records management ISO 15489.

Notes

This module is at CQFW Level 7