Module Identifier
ILM1920
Module Title
ARCHIVE MANAGEMENT: ARCHIVES & IT
Academic Year
2008/2009
Co-ordinator
Dr Sarah J Horton
Semester
Semester 2
Other Staff
 

Course Delivery

Delivery Type Delivery length / details
Lecture 14 Hours.
Practical Up to 3 hours of supervised practical work per week
 

Assessment

Assessment Type Assessment length / details Proportion
Semester Assessment 2 Practical exercises  60%
Semester Assessment Essay  2,500 words  40%

Learning Outcomes

On completion of this module, students should be able to:

* be familiar with the principles of appraisal, weeding, sampling and de-accessioning

* be familiar with the development of the principles of archival description at an international and UK level

* have an in-depth knowledge of current international and national descriptive standards specifically ISAD(G), ISAAR and the NCA Rules and to be able to apply these standards in practice

* become proficient in the use of the archive management software package CALM 2000

* be aware of current developments in the area of networking and of the implications of electronic data exchange

Brief description

The `moral defense? of archives will be dealt with from acquisition to appraisal, weeding, sampling, de-accessioning, sorting, arranging, describing and the preparation of finding aids. The emphasis of the module is on students gaining a firm grasp of the principles that underpin archival description and of the relevant national and international standards.

A substantial part of the course is concerned with the impact of information technology on archival description and the dissemination of archival information by electronic means. Students will have the opportunity to use CALM2000, the current leading archive management software package. Students will also be made aware of current initiatives to create archive networks and of the development of protocols for electronic data exchange particularly Encoded Archival Description.

Aims

This module is intended to provide students with the skills they require to process archives from the point at which they are received into the repository to the point at which they are made available to researchers.

Content

Reading List

Recommended Background
Bureau of Canadian Archivists. Working Group in Archival Descriptive Standards (1985) Toward descriptive standards Ottawa: Bureau of Canadian Archivists Primo search Cook M and Procter M (1989) A MAD user guide: how to set about listing archives Aldershot: Gower Primo search Cook M and Procter M (2000) Manual of Archive Description 3rd Aldershot: Gower Primo search Cook Michael (1999) The Management of Information from Archives 2nd Primo search Dollar CM (1991) The Impact of Information Technology on Archival Principles and Methods Primo search Gillman P (1998) National Name Authority File: report to the National Council on Archives, in "British Library research and innovation report 90" London: British Library and Innovation Centre Primo search Henson S.L (1983) Archives, personal papers and manuscripts, a cataloguing manual for archival repositories, historical societies and manuscripts libraries Washington DC: Library of Congress Primo search Pitti D. Duff and Wendy M (2001) Encoded Archival Description on the Internet Binghampton: NY Haworth Information Press Primo search Smiraglia R.P ed (1990) Describing archival materials, the use of the MARC AMC format New York: Haworth Press Primo search Walch V.I (1994) Standards for Archival Description Chicago: Society of American Archivists Primo search Cook M (1993) The Arrangement of Estate Archives: a commentary in the light of the MAD 2 description standard Journal of the Society of Archivists, 14, pp117-24 Primo search Cook M (1995) The International Description Standards: an interim report JSA, 16, pp15-25 Primo search Higgins R (1997) Standarised languages for data exchange and storage: using the encoded archival description and SGML to create permanent electronic handlists handlists?Business Archives, Principles and Practice, 73, pp33-47 Primo search International Council on Archives/DDS (1992) (Draft) Statement of Principles regarding Archival Description (the Madrid Principles) 1991 Archivaria, 34, pp8-16 Primo search Mortimer Ian (1999) ARCHON and the indexes to the National Register of Archvies: past, present and future Program, vol33, no3, pp224-33 Primo search Society of American Archivists (1990) Standards for Archival Description standards: Background Papers American Archivist, 53, pp24-108, 130-38 Primo search Watry P.B. and M.M. Watry (1996) Automating archival collections using MARC-AMC and Z39.50 at the University of Liverpool JSA, 17, pp167-73 Primo search Canadian Council on Archives Archival Description Online, available at http://www.cdncouncilarchives.ca/intro.html Primo search ENCODED ARCHIVAL DESCRIPTION GIS Great Britain Historical GIS Programme Online, available at: http://www.geog.port.ac.uk/gbhgis/ ICA Report of the Sub-committee on Finding Aids Guidelines for the Preparation and Presentation of Finding Aids Online, available at http://www.hmc.gov.uk/icacds/eng/findingaids.htm Primo search International Council on Archives As Hoc Commission on Descriptive Standards - Ottawa (1996) International Standard Archival Authority Record for Corporate Bodies, Persons and Families Online, available at: http://www.hmc.gov.uk/icacds/eng/standards.htm Primo search International Council on Archives Committee on Descriptive Standards - Stockholm (1999) ISAD(G), General International Standard Archival Description; 2nd Online, availble at: http://www.hmc.gov.uk/icacds/eng/standards.htm Primo search Leaders Project Online, available at http://www.ucl.ac.uk/leaders-project/index.htm National Council on Archives (1998) Archives On-line The Establishment of a United Kingdom Archvial Network Online, available at: http://nca.archives.org.uk/ONLINE01.HTM Primo search STANDARDS SUBJECT THESAURUS The Library of Congress Online, available at: http://lcweb.loc.gov/ead/ ISO 23950 International information retrieval standard, Z39.50.1997 Primo search ISO 8879 International Standard Generalised Markup Language (SGML) 1986 Primo search Library of Congress Subject Headings http://www.carl.org/tlc/crs/shed0014.htm Primo search UNESCO Thesaurus Online, available at: http://www.ulcc.ac.uk/unesco Primo search
STRUCTURED ARCHIVAL DESCRIPTION AND ACCESS

Notes

This module is at CQFW Level 7