23. Problems with the Law or Criminal Convictions
23.1 Students are advised to contact the Advice, Information and Money Service (Student Support Services) for signposting advice and support if they face legal problems or are placed under arrest.
23.2 Students are required to inform the University if they are convicted of a criminal offence (with the exception of motoring offences for which the penalty was no greater than a fine and/or three penalty points) before entry to the University or whilst registered at the University. Details of the offence and the penalty (pre-entry and post-entry) should be sent to the Academic Registrar either by email to firstname.lastname@example.org or by post to Academic Registrar, Academic Registry, F5 Cledwyn Building, Aberystwyth University, Penglais, Aberystwyth, SY23 3DD.
23.3 Any student who is convicted of a criminal offence whilst registered at the University must inform the Academic Registrar immediately (see Rule 28.2). Students are not required to report any motoring offence for which the penalty was only a fine and/or three penalty points.
23.4 The Academic Registrar, in consultation with the Pro Vice-Chancellor as appropriate, will determine on the basis of the information received (or will contact the student for further information and/or permission, as necessary, to approach others for further details) whether to recommend further action by the University in the interest of its students and staff.
23.5 The following considerations inter alia will be taken into account by the Academic Registrar and/or the Pro Vice-Chancellor:
23.5.1 whether the criminal offence has any bearing on the student's suitability to be a member of the University (e.g. violent, sexual or racial crimes, drug dealing);
23.5.2 whether the student has re-offended, and, if so, whether there is a pattern to the re-offences;
23.5.3 whether the criminal behaviour has any bearing on the safety, rights and freedom of other students and staff at the University.
23.6 If the Academic Registrar (in consultation with the Pro Vice-Chancellor) wishes to consider the matter further by interviewing the student, an interview panel, consisting of the Pro Vice-Chancellor, President of the Students’ Union and Academic Registrar (or nominee), will be arranged.
23.7 The Interview Panel will be required to establish the level of potential risk to the University community (as far as it is possible to ascertain).
23.8 Where the Interview Panel decides in the words of the Human Rights Act that it is 'necessary in the interest of ... public safety ... for the prevention of disorder or crime, for the protection of health or morals, or for the protection of rights and freedoms of others' to recommend that conditions should be set (e.g. that they may not live in or visit halls of residence or University licensed premises), then these conditions will be made explicit, in writing. This letter must also indicate that compliance will be monitored and that the decision of the Panel is passed to certain members of staff of the University (e.g. Residences Team or the Students’ Union as appropriate) on a ‘need to know basis'. The student will have a right of appeal against the decision of the panel to the Pro Vice-Chancellor.
23.9 Where the Interview Panel decides that the student poses a continued threat to others in the University community and that a clear case for suspension or expulsion exists, the matter shall be referred to the University Disciplinary Committee (see 5.3.57, 5.4 and 5.5 of Rules and Regulations).
23.10 Documentation and information relating to the criminal conviction will be kept for no longer than is necessary for the purpose for which it was provided, namely to ascertain the risk to others. If the decision is taken to impose conditions on a student (as in paragraph 24.9) the documentation will be made available to University staff on a 'need to know basis'.
23.11 All documentation and information will be destroyed immediately a decision is taken that no conditions are necessary.
23.12 Information provided by students about their criminal convictions will be kept by the Academic Registrar (subject to 3 above) and will not be made available to academic departments.
Updated September 2021