Key Card / Out of Hours Key Return

Key Cards are our record of a resident collecting / returning the key(s) for their University residence. The Out of Hours Key Return Form is used as an addition to the key card to ensure the correct logging of a residents’ departure when the Key Card isn’t available.

The resident’s name is recorded along with the date and signature when they collect / return the key(s). In Office Hours, the data is collected by the Accommodation Office. For Out of Hours departures, this data is collected by Security Operatives. The data collected will include (but is not necessarily limited to): full name, Aberystwyth University username, address of University residence, signature, reason for leaving.

The data is kept for up to 12 months locally and for a further 3 years in the Aberystwyth University Archives.

Lawful basis: Consent / Contract.