Transfer Request Form

Data is collected via our Accommodation Transfer Request Form by the resident completing the form.

The data collected will include (but is not necessarily limited to): full name, contact details, gender identity, accessibility / disability / health details, student reference number, address of University residence, signature, course details.

This data may be shared with Student Support Services for independent / professional assessment if applicable and consented to by the applicant. On the successful completion of a transfer, relevant data e.g. new room details will be shared to our third party software provider ‘STEMS’ to enable the Inventory and Inspection functions.

Data provided is stored on Aberystwyth University’s in-house Student Record System (‘AStRA’ - Aberystwyth Student Records and Admissions System). The Transfer Request From is stored locally in a hard-copy file and kept for up to 12 months locally and for a further 3 years in the Aberystwyth University Archives.

Lawful basis: Consent.