New Students - What happens next?
When will I know which type of accommodation I have been offered?
Please see below for information on what happens next after applying for accommodation and the steps you need to take once you've been sent an accommodation offer.
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Accommodation offers will be sent on a daily basis (Monday - Friday) provided you have:
- selected Aberystwyth as your Firm choice University.
- applied for University Accommodation.
- an Unconditional Offer and have accepted your place to study at Aberystwyth University.
If you have a Conditional Offer this will become Unconditional once you receive your exam results, provided that these results meet the requirements of your academic offer.
Please follow the step by step guide below after you receive your accommodation offer:
Step 1 - Accommodation Offer
An accommodation offer will be sent to you by e-mail - the e-mail account the offer is sent to will depend on whether you have activated your Aberystwyth University IT account, so please remember to check both your home and AU e-mails regularly.
The offer e-mail will inform you if your application has been successful and if so, provide you with the specific residence you have been allocated to; however, you will not know your specific flat / room until the day of arrival. You will also be informed of the next steps in order to ensure that you accept your offer and secure university accommodation by the deadline date that is given. The amount of time you get will depend greatly on the time of year so some offers may have as little as 24 hours, therefore please ensure that you keep checking your e-mail.
Step 2 - Activate your Aberystwyth University IT account
From July onwards, once your academic offer is unconditional, details on how to activate your Aberystwyth University IT account will be sent by e-mail to you from Information Services. Therefore please remember to regularly check your e-mails.
Activating your account will provide you with your AU username (e.g. abc1) and password. You will need this to be able to log into the Accommodation Portal to accept your accommodation offer. We therefore advise that you activate your account as soon as you are invited to do so in order to avoid any delays in accepting your accommodation offer.
Please note that once you have activated your AU IT account (e.g. email@example.com) the University will send all correspondence to this e-mail address ONLY, therefore it is important that you check it on a regular basis.
Step 3 - Accept your offer
You will be given a deadline date to accept or decline your offer of accommodation and also to successfully complete the Accommodation Licence Pack. The amount of time will depend greatly on the time of year so some offers may have as little as 24 hours, therefore please ensure that you keep checking your e-mails. Failure to complete it by this date will mean that your offer of accommodation will be withdrawn and your application no longer considered therefore, we advise you to contact the Accommodation Office to discuss alternative availability.
- Have your Aberystwyth University e-mail username and password to hand, along with any other details you may need during the process. If the page is inactive for an hour, it will automatically time out.
- Have a credit/debit card available in order to pay the £100 Acceptance Fee and to set up payment for you Accommodation Fees (if you are already living in University Accommodation then your existing accommodation deposit will be used - if it has fallen below £100 then you will be required to top it up).
- We advise that you set approximately an hour to complete this process. There will be lots of useful information for you regarding your time spent living in University Residences, so please take them time to read it thoroughly.
To accept your offer;
- Login to the Accommodation Portal* as 'New Student' by using your UCAS 10 digit login number, password and date of birth.
- Select the relevant application period - 'Aberystwyth University Accommodation - Academic Year 2020/21'.
- Select 'Accommodation Offer' to accept or decline your offer by the deadline date given.
- Select 'Accommodation Licence Pack' and successfully complete it by the given deadline date.
Step 4 - Accommodation Licence Pack
After accepting your offer of accommodation, you will need to complete an Accommodation Licence Pack by a set deadline. You will also need to complete an online Induction before you collect your key.
The Accommodation Licence Pack consists of the following steps:
3.1 - Accommodation Licence Pack Introduction
When you have accepted your accommodation offer you will be required to complete the Accommodation Licence Pack*. Select 'Accommodation Licence Pack' and follow the guidance provided.
Please note that you will be given a deadline date to respond to your offer and complete the Accommodation Licence Pack. The amount of time will depend greatly on the time of year so some offers may have as little as 24 hours, therefore please ensure that you keep checking your e-mails.
3.2 - Residents' Handbook
The Residents' Handbook provides valuable and legal information on living in residences and you are required to read it in conjunction with your personal Licence Particulars (found in this step) and the Accommodation Licence Agreement (found at the back of the Residents' Handbook).
3.3 - Catering Allowance
Both catered and part-catered residences have an included Meal Plan Offer however, this section also includes information on Meal Plans available in all self-catered residences.
3.4 - Acceptance Fee
To secure University Accommodation, you are required to pay a £100 Acceptance Fee, payable online by credit/debit card.
To make this payment, you will be redirected to our secure online payment system where the card details you provide will also be used to pay the Accommodation Fee (if installments selected then be aware future payment dates will be provided to you).
3.5 - Accommodation Fees
You will need to select a payment method to pay your Accommodation Fees. Accommodation Fees can be paid by either one single payment or by a maximum of three installments (October, January and May). Please note: the card used to pay the £100 Acceptance Fee will automatically be used to pay the Accommodation Fees so if someone else is paying the Acceptance Fee but doesn't want to pay for your Accommodation Fees, please be careful which card is used.
3.6 - Request to live with friends
You can complete an association request form to live with friends; this is an optional step and does not need to be completed. Please note: that a deadline date will be provided in which you need to complete this by. You will also all need to have been offered the same residence in order to request to live in the same flat/house and one of you must be nominated as the 'group leader' to set up and mange the association. We have sizes to suit all groups - why not compare our residences.
3.7 - Aber Card
you are required to upload a photograph in order for your Aber Card to be produced and ready for your arrival. Your Aber Card is used for a variety of uses and it is really important that it is ready for when you arrive in order to avoid any potential delays in accessing your accommodation.
3.8 - Complete Induction Programme (Key Release Form)
At the end of the Accommodation Licence Pack, you are required to complete our online Induction Programme which will provide you with useful information on living in University Accommodation. During completion of the induction, you will be able to choose an arrival date and time which will then produce a 'Key Release Form'. You will need to provide a copy of your key release form (printable or electronic) and bring it with you in exchange for your room key. There are a number of modules you are required to go through and complete, some have a quiz at the end which you will need to complete in order to move to the next section.
3.9 - Accommodation Licence Pack Completed!
Step 5 - Move in!
Accommodation Portal -
The Accommodation Portal is an online service to apply for and secure accommodation at Aberystwyth University.
Accommodation Offer -
When your accommodation application is processed and, if successful, you will be sent an accommodation offer. This will be sent to you by e-mail and will include the name of the residence and the type of room (e.g. single, en-suite) you have been allocated to, as well as information on when and how to accept the offer.
Accommodation Licence Pack -
Once you accept your accommodation offer you will be required to complete the Accommodation Licence Pack by a given deadline date. This includes; agreeing to the terms and conditions of your Accommodation Licence Agreement, payment of the required £100 acceptance fee*, setting up a payment plan for accommodation fees, requesting to live with friends and completion of our pre-arrival induction programme.
*If you already live in University Accommodation and have also been offered a place for the following academic year in University Accommodation then there is no requirement to pay another £100 acceptance fee as your current deposit can be transferred over. You may be required to pay any shortfall if deductions from your deposit have been made.