You may be at the end of your licence agreement, moving rooms, or leaving residences earlier than anticipated, either way we will be sorry to see you go. To ensure a smooth departure we have put together some useful information to help you.
Cleaning your Bedroom and Communal Areas
When you leave your accommodation please leave it clean and tidy - as you found it - in order to protect your deposit.
A little reminder...
You are responsible for the cleanliness of your bedroom / studio room.
All residents in your flat/house are responsible for the cleaning of the communal areas (kitchen, bathrooms, corridors etc.)
In order to help you on your way we have prepared a useful cleaning checklist (click below) - why not download and print a copy to place in your kitchen for everyone to refer to and use!
Room Items, Maintenance and Repairs
On vacating your room make sure that all inventory items are present and any furniture is returned to its original location. If you have brought any additional items of furniture / white goods into your home whilst living with us please make sure you take them with you. If these are left behind you will be re-charged for the costs incurred for disposing of them.
Before vacating your room, it is important that you notify us of any damage or faults within your bedroom and communal areas. You can do this either by e-mailing firstname.lastname@example.org or by completing our online Fault Report Form.
Please be aware that missing or broken items may result in charges being deducted from your deposit.
Moving Out Checks
As you and your flatmates move out one by one the Campus Life Team will pop in to inspect each empty bedroom ensuring that it has been left clean and tidy, free of rubbish and personal belongings. However, please don't worry, the communal areas will not be inspected until all the residents have moved out from the flat/house.
Following each bedroom and communal inspection, our cleaners will visit the areas to carry out a standard clean, however, if any damages are found, extra cleaning is required or rubbish needs to be removed, deductions will be made from your deposit. If you choose to leave early you are still jointly responsible for any communal areas. Please refer to the Residents' Handbook for details of charges for cleaning and damage.
Should you have any queries regarding the end of term checks please do not hesitate to contact the Campus Life Team at the Campus Life Reception in Y Sgubor, Fferm Penglais.
Donate via the Moving On Project - May 2017 onwards
Don't throw away any items that are still useable, instead use Moving On!
The Moving On Project will pass your donated items of good condition to local charities and the Students Union.
What to donate:
- Food: any unopened, non-perishable and in date items such as pasta, soup, sauces, cereals
- Toiletries: Any shampoo, shower gel, washing powder etc. - please do not bring razor blades, used bars of soap or tubes of toothpaste
- Kitchen Utensils: Pots and pans, crockery, cutlery and any other kitchen items
- Clothing and Shoes (pairs only)
- Stationary, Books, DVDs, CDs
- Bedding and cushions - please do not bring pillows or duvets
There are Moving On Collection Points in the following locations:
- Sguborfach Café, Y Sgubor, Fferm Penglais
- Small Office at PJM Learning Centre
- Store Room next to Cwrt Mawr Laundry Room (behind Cwrt Mawr Communal Block)
- Small Office opposite Penbryn reception desk
- Foyer Area by Pumlumon Laundry Room
Look out for posters around the site indicating where these Collection Points are.
Place your items in the labelled boxes provided at each Moving On Collection Point.
Collection points will open on Monday 8th May 2017 until Friday 30th June 2017.
Unwanted books and games?
The shelves in Y Ffald, Fferm Penglais (Block 2) need filling with adventures galore therefore bring your unwanted books and games, and let others explore.
When you are ready to leave it is important that you come and see us in order to check out of your accommodation.
When can I check out?
You will need to have vacated and locked your room, and checked out of your accommodation by 10am on the last day of your licence agreement. This date will vary depending on where you are living, therefore refer to your residence in the list below for confirmation of when you need to have moved out by:
Cwrt Mawr, Rosser, Trefloyne, Penbryn, PJM, Seafront - Friday 23rd June 2017 by 10am
Fferm Penglais - Friday 30th June 2017 by 10am & Friday 8th September 2017 by 10am (dependant on if you have a 40 or 50 week licence, please check your individual licence agreement for your exact move out date.)
Rosser G - Friday 8th September 2017 by 10am
Semester 1 licence end date (for all residences) - Wednesday 25th January 2017 by 10am
You are welcome to vacate you room prior to this date, although please be aware that the accommodation fees will still be applicable up until the end of your licence agreement. Unfortunately, we are unable to facilitate any requests to stay longer.
When you check out you will need to return all of your room key(s)/fob to us, including your post box key. You do not need to hand in your Aber Card, however you will need to come and see us in order to check out. Remember that if you do not return your key(s)/fob/post box key and check out by 10am on the last day of your licence agreement then you will be charged £30 per key/fob and £10 per post box key (if applicable). Please do not leave your key/fob/post box key in your room or with a friend.
Where should I go to check out?
Monday - Friday 8.30am - 6pm : Campus Life Reception, Y Sgubor, Fferm Penglais
Outside of the above hours, including evenings and weekends : Campus Reception, Penglais Campus
Getting your deposit back
We want to ensure that any remaining balance of your accommodation deposit is refunded to you as soon as possible after the end of your Licence Period and, in any event, within 28 days following the end of the Licence Period.
Before you vacate your accommodation please make sure you provide us with your valid UK bank account details, this must be done by the end date of your Licence Period. To do this you need to:
- Log into your Student Record
- Select 'Details' under the Personal Menu.
- Complete the 'Bank Account Details' section.
- That where there is any outstanding accommodation related debt the deposit balance will be off-set against it.
- That should any charges be made following your departure then these may be off-set against your deposit.
- That without your bank account details we are unable to make any refunds so please inform us of your bank account details by the end date of your Licence Period.
- That it is possible with prior arrangement, with the Student Fees Office, to make international bank transfers; however a charge of £20.00 will be deducted from the deposit to cover additional bank charges.
Unfortunately we are unable to forward any mail on to you after your departure, therefore we would advise you to set up a mail re-direction. This can take several working days so please allow enough time for this to be set up in time for your departure. You can do this by contacting Royal Mail.
Unfortunately we are unable to offer any storage facilities within the University, however we do have the details of several local storage companies. Contact us if you would like further information.
Moving Out Checklist
Use our handy moving out checklist below to ensure you don't forget anything!
|Moving Out Checklist||Done|
|Re-direct your mail|
|Provide your bank details in order for your deposit to be refunded to you|
|Clean your bedroom - hoover carpets, wipe surfaces|
|Remove any posters from walls - be careful not to leave marks on the wall or you may incur a charge for re-painting|
|Check that no personal belongings have been left behind|
|Take all rubbish and recycling to the outside refuse points|
|Switch off lights and electric heaters|
Clean your kitchen - wipe surfaces & kitchen table, clean hob, grill, oven and microwave, hoover & mop the floors
|Empty and clean the fridge(s) - but do not switch off!|
|Remove all food from kitchen cupboards|
|Clean your bathroom(s) - clean shower and wash shower curtain, clean toilet inside and out, wipe all surfaces, mop floors|
|Report any maintenance|
|Remove your bike from the cycle store (if used)|
|Check out - location depends on date and time of departure|||
Need a place to stay in Aber over the Summer?
If you are staying in Aberystwyth over the summer and would like to stay in University Accommodation then we do have Summer Accommodation available. If you would like further information, to make a booking, or if you have already booked and would like to confirm the moving in arrangements, then please see the Summer Accommodation pages.
Looking for somewhere to live in September 2017?
If you are coming back to study in Aber again next year and are still looking for accommodation, then look no further! We have spaces available in University Residences, just log on to the Accommodation Portal to apply.
Also, take a look at our Current Students page for further information.
The Accommodation Office, Campus Services, Y Sgubor, Fferm Penglais, Aberystwyth, SY23 3FH
Tel: 01970 622984 | 24/7 Campus Life Helpline: 01970 622900 Email: email@example.com