• 8th January 2016 - Egypt: Hurghada
  • 6th January 2016 - Pakistan: Rawalpindi
  • 4th January 2016 - India: Manipur
    • 29th February 2016 - Pakistan: Karachi airport
    • 26th February 2016 - Nepal
    • 25th February 2016 - Somalia: Mogadishu
    • 24th February 2016 - Nepal
    • 17th February 2016 - Turkey: Ankara
    • 4th February 2016 - Philippines
    • 2nd February 2016 - Somalia: Mogadishu
    • 1st February 2016 - Afghanistan: Kabul
    • 29th January 2016 - Saudi Arabia: Eastern province
  • 6th February 2016 - Pakistan: Quetta
  • 31st March 2016 - France
  • 31st March 2016 - India
  • 31st March 2016 - Indonesia
  • 31st March 2016 - Rwanda
  • 23rd March 2016 - Belgium: Brussels
  • 23rd March 2016 - Afghanistan
  • 23rd March 2016 - Angola: Cabinda province
  • 23rd March 2016 - Belgium: Brussels: Zaventem International Airport
  • 23rd March 2016 - Belgium: Charleroi
  • 23rd March 2016 - Belgium: Charleroi (Revised 1)
  • 23rd March 2016 - Congo
  • 23rd March 2016 - Mozambique: Central provinces
  • 23rd March 2016 - Tunisia: Medenine province
  • 23rd March 2016 - Turkey: Istanbul, Ankara
  • Latest Travel Risk Notices

    Year Abroad Schemes (Students)

    The University provides free travel cover for any student partaking in any year abroad scheme. This travel cover also applies to traineeship placements. In order to be eligible for this cover the following criteria must be met:

    1. Student has a placement on a year abroad scheme which has been agreed by the University. And/or
    2. The placement is part of the degree scheme. And
    3. The applicant is a current student of Aberystwyth University.

    In addition to the placement activities, the student benefits from cover should they be held to be legally responsible for an injury/loss arising from an incident in their social/leisure time. The Host placement should have some form of Employers and Public liability insurance which would cover the student whilst at the host’s place of work/study.

    The cover which the University provides is as follows:

    • Emergency Medical Expenses
    • Emergency Medical Assistance
    • Personal Property/Business Equipment
    • Cancellation/Curtailment of trip
    • Personal injury
    • Personal liability

    For more comprehensive detail on each of the above, please click on the link below:

    Travel Cover Summary

    To apply for the travel cover, please email insurance@aber.ac.uk with the following details:

    • Dates of Travel
    • Purpose of Travel
    • Destination
    • Student number

    We would also suggest that for long term placements additional medical cover/health insurance is purchased.  This would cover the applicant for any non-medical emergencies, dentistry and medicines.

    Please note if you are eligible for the European Health Insurance Card this does not replace travel insurance.  An EHIC card lets you get state healthcare in other EEA countries and Switzerland at a reduced cost or sometimes for free.  For more information on this please click on the link below:

    http://www.nhs.uk/NHSEngland/Healthcareabroad/EHIC/Pages/about-the-ehic.aspx

    To apply for the EHIC card, please click on the link below.:

    https://www.gov.uk/european-health-insurance-card

    Driving Abroad

    Please email insurance@aber.ac.uk with the following details:

    • Dates of travel
    • Countries to be visited
    • Vehicle make and insurance category
    • Registration Number
    • Purpose of visit

    Hiring a car abroad changes

    In your e-mail you will also need to confirm that you are a registered driver.

    Hire Cars

    Principles

    • Aberystwyth University holds a number of vehicles across departments for business use on a short term basis.  Before considering hiring externally the hirer should determine if an AU car is available to use.
    • In Aberystwyth there are 3 hire companies available, Hertz, Europcar and Enterprise.  User is to check on rates before determining what company to use.

    Guidance

    The hirer needs to follow the rules of the company being used.  Notwithstanding this, the following key principles should be adopted:

    • The vehicle should be photographed when signing for the vehicle, and when signing off.
    • If any existing damage is discovered, which is not on the Hire Company documentation, you must notify the Hire Company immediately.
    • It is preferred that vehicles are to be returned when there is a Hire Company member of staff available to check the vehicle and sign for the keys.  In the event that this is not possible, you must use the collection and drop off service.
    • If you wish to use this service, please liaise with staff in the Porters Lodge and they will direct you to nearest secure parking bay.  Keys are to be left with Security in the Porters Lodge.

    Damage Claims

    • If a claim is made by the Hire Company, staff will have an opportunity to dispute the claim providing they have as much evidence as possible.  We have a pro forma Dispute Form for the use of staff.  Please note that any disputed claims remain the responsibility of the Department until it has been resolved.
    • In the event of a dispute please complete the pro forma Dispute Form and forward it to the relevant email contact as stated on the original damage claim from the hire company.  Please make sure that insurance@aber.ac.uk is copied in to correspondence.
    • If the above procedures have not been followed, and photographic evidence has not been taken, the likelihood is that the dispute will be rejected by the Hire Company.  In this instance the department responsible for hiring the vehicle (or potentially the hirer) will have to pay for the entire cost of the claim.

    Departmental Contacts

    DepartmentContact NameExtensionE-mail
    TFTS Becky Mitchell 1653 rem@aber.ac.uk
    Compter Science Margaret Walker 1921 zzy@aber.ac.uk
    Finance Department Carol Rees 1752 cej@aber.ac.uk
    Sports Centre Jeff Saycell 2279 jrs@aber.ac.uk
    Design, Web, Print & Postal Services  John Pearson 1635 jap@aber.ac.uk
    Estates PST Holly Schelkens 1660 hos2@aber.ac.uk
    Estates Development David Robinson 2076 dar17@aber.ac.uk
    Information Services Hannah Jones 2390 hag@aber.ac.uk
    VC's Office Nerys Hywel 2010 naj@aber.ac.uk
    Arts Centre Louise Amery 2889 lla@aber.ac.uk
    RB & I Nicole Finnigan 8734 nnr@aber.ac.uk
    CWPESI Debra Croft 1890 wpsi@aber.ac.uk
    Campus Services / Commercial Services Sara Davies 1951 skd@aber.ac.uk
    IGES Tommy Ridgway 2673 trr@aber.ac.uk
    Marketing & Student Recruitment David Moyle 1972 dom@aber.ac.uk

    Authorised University Drivers

    Each Department must keep an updated list of application forms of all drivers who drive University vehicles or hire vehicles on behalf of the University and a copy must be provided to the insurance office. Prior to an employee driving either a University vehicle or hiring a vehicle he/she should provide a copy of his/her driving licence to their Department. Anyone driving University or hired in vehicles for business use and anyone with 7 or more points on their licence must provide a copy of their licence to the insurance office before hiring or driving a vehicle, the licence will need to be approved by our insurance company.

    Authorised Drivers Categories

    Minibus Drivers

    Training courses can be set up via Cambrian Driver Training contact Tel: 01570 471 772 or 01267 34 34 35 or e-mail: info@cambriandrivertraining.co.uk

    University Minibus Guidelines
    Minibus Defect Report Form

    Tractors and quad bikes etc

    Any person legally entitled to drive and have received appropriate safety training. Students may drive as long as special Departmental permission is granted.

    Student Drivers

    As long as special permission is granted by the Department, they are at least 21 years old, have at least 2 years driving experience and are limited to a 30 mile radius of the University campus and a risk assessment is completed. Any other permissions must be approved by the University Insurance Office in the Finance Office.

    HGV

    As long as the appropriate legal regulations are met and the authorised driver has no medical issues that have not been disclosed then once the usual safety training has been received they are permitted to drive.

    Personal Use

    The University motor insurance policy only allows cover for "business use" and any other use invalidates the cover, if you need to take a vehicle home in order to set off early next morning for a meeting etc without having the need to pick up from the campus then this is permitted. Vehicles should be kept on the University campuses when not in use. Any personal use of vehicles would be deemed a benefit in kind and an adjustment to your tax code will be required and a return to HMRC detailing the personal use etc

    Accidents in University Vehicles

    Please ensure you let your own personal car insurance company know of any incidents you have whilst driving University vehicles, this is very important!!

    Photocard driving licence holders:

    When DVLA stops issuing the counterpart, you should destroy yours but you still need to keep your current photocard driving licence.

    You'll still be able to use the counterpart driving licence to change your address with DVLA. You can also change your address online.

    Paper driving licence holders (those issued before 1998)

    These will remain valid, and should not be destroyed. From 8 June 2015 endorsements /penalty points will no longer be recorded on these driving licences. This information will be held on DVLA's driver record, and can be checked online, by phone or post.

    The next time you need to update your name, address or renew your licence, you will be issued with a photocard only.

    Entitlements/penalty points and the status of your driving licence won't change.

    Accidents

    Being involved in an accident is scary, but it's important to stay calm afterwards and take the following steps:

    At the Scene of the Accident -

    1. Call 9-9-9 (or 911 equivalent abroad) to get anyone who is hurt to a hospital right away. Exchange Information with the other driver: Make sure to get their name, address, phone number, licence plate number and insurance information (the company name, policy number and phone number). If the driver doesn't have insurance the it's especially important to get all of their other information.
    2. Get information from witnesses: Get the names and phone numbers of any witnesses that may have seen the accident. They could be important in backing up your story later, particularly if the other driver doesn't tell the truth.
    3. If the police attend the scene, get the investigating police officer's name and badge number: You may need to contact them later to get their official report.
    4. Stick to the facts: Don't say "I'm sorry" or admit the accident was your fault (even if you think it was). Don't try to make the other person admit they were wrong. It's up to the police and the insurance companies to decide who was at fault.
    5. If you have a camera or camera phone, take picture of the scene and damage to both vehicles.

    After the Accident

    Contact the Aberystwyth University's Finance Department. extension 1748.

    Making an Insurance Claim

    Your departmental administrator will need to be notified immediately of any incident as well as the Insurance Section in the Finance Department on (01970) 621748

    Accident claim forms can be downloaded from the list below or will be sent out by the Insurance Section of the Finance Department and should be returned for processing.

    Insurance Claims

    Any event which might give rise to an insurance claim should be notified to the Finance Department as soon as possible after it has occurred. To do this please e-mail insurance@aber.ac.uk with brief details of the event and someone from the Finance Department will then contact you as soon as possible if any further details are required.

    Driving own vehicle for University Business

    Please ensure that you check your own insurance policy that it covers you for 'business use', don't assume it does!!

    Managing Occupational Road Risks (MORR)

    Grey Fleet Management