Human Resources Devolved Decisions Process

With effect from 1st January 2014 changes have been made to decision making processes. Please see the document below for details of changes or download it here:

Individual Staffing Decisions

Decision Required	Workflow Approval Process
VER/VS applications	Employee → Head of Department → Institute Director → Director of HR → Director of Finance → Executive
Requests to change fixed term contracts to open-ended contracts	Over 2 years	Head of Department → Institute Director → Director of HR
	Under 2 Years	Pro Vice-chancellor Staff and Students
Extension of fixed term contracts	External funding	Head of Department → Institute Director → Director of HR
Extension of fixed term contracts	Internal funding (up to 12 months)	Head of Department → Director of HR → Director of Finance → Pro Vice-chancellor Staff and Students
Flexible Working Applications	Head of Department → Institute Director → Director of HR
Additional Hours	Head of Department → Institute Director → Director of HR
Regradings under the Grading Assessment Procedure	Employee → Head of Department → Institute Director → relevant PVC → Director of HR → Director of Finance
Regradings under the Grading Assessment Procedure	Regradings (Change from January 2014) Request received by HR to evaluate job Dept receive grade back – if grade increases, then dept seek finance approval Where finances available ID or HoD for a service department can approve (finance approval to be sent with form from ID/HoD to HR) Request to implement regrading – (not backdated) sent to HR to action
Responsibility allowance applications	Head of Department → Institute Director → Director of HR → Director of Finance → Pro Vice-chancellor Staff and Students
Acting up allowances	Head of Department → Institute Director → Director of HR → Director of Finance → Pro Vice-chancellor Staff and Students
Secondments (over 3 months)	Head of Department → Institute Director → Director of HR → Director of Finance → Pro Vice-chancellor Staff and Students
Recruitment and retention premia	Director of HR → Pro Vice-chancellor Staff and Students → Vice-chancellor

Recruitment

Decision Required	Workflow Approval Process
Replacement post at the same or lower grade (including maternity leave cover)	Head of Department → Institute Director → Director of HR → Director of Finance
Approval to recruit to new post	Head of Department → Institute Director → Pro Vice-chancellor Staff and Students/* → Director of HR → Director of Finance → Executive*
Approval to recruit to new post	* Exec authority not required for IBERS externally funded posts Stops at PVC level for approval if externally funded process or within budget * If not within budget then case to be made through line reporting to PVC level - case should make it clear that real risk if we do not appoint or real need identified for role and implications if not recruited to. It will then be for PVC to determine if goes to Exec for approval.
SELL Casual Tutors fixed term one year	Institute Director
Casual appointments of less than 3 months	Head of Department → Institute Director → Director of HR → Director of Finance
Secondments (3 months and under)	Head of Department → Institute Director → Director of HR → Director of Finance
Casual Extensions	Head of Department → Institute Director → Director of HR → Director of Finance
Graduate Library Assistants 1 year placements	Director of Information Services

Strategic

Decision Required	Workflow Approval Process
Restructure proposals from ID/HoSD	Head of Department → Institute Director → Director of HR → Director of Finance → Executive
Request to appoint investigating officer for grievance/disciplinary/DARAW	Vice Chancellor or depute
Investigatory reports	Vice Chancellor or depute
Unpaid Leave requests to continue in pension scheme	Head of Department → Institute Director → Director of HR → Director of Finance → Executive

ALL requests should be submitted electronically and sent to: hr-forms@aber.ac.uk

The new revised forms can be found on our Employment Information pages.