The Pantycelyn Project Board was set up in June 2015 to look at the future of the building and to develop a design brief by 30 April 2016.
After wide consultation, the Project Board completed its report by the end of April 2016 and it was discussed by Aberystwyth University’s Council in June 2016.
The Council decided to endorse the recommendation of the Project Board to reopen Pantycelyn as a a fit-for-the-future Welsh-medium hall of residence, with 200 en-suite bedrooms as well as social spaces.
The Project Board continues to meet regularly to oversee the work and ensure the timetable is met.
At its first meeting on 11 September 2015, the Project Board agreed its membership and terms of reference.
Members of Aberystwyth University Council
- Gwerfyl Pierce Jones (Chair), Pro-Chancellor
- Janet Davies [until January 2018]
- Roger Banner [until November 2016]
- Elin Jones AM
Members of the University’s Executive
- Rebecca Davies, Pro Vice-Chancellor (Chief Operating Officer)
- Dr Rhodri Llwyd Morgan, Pro Vice-Chancellor
- Chair, Undeb Myfyrwyr Cymraeg Aberystwyth
- President, Undeb Myfyrwyr Cymraeg Aberystwyth
- President, Aberystwyth University Students’ Union
Members of University Staff
- Chair of the AU Branch of the Coleg Cymraeg Cenedlaethol
- Professor Elin Haf Gruffydd Jones [until April 2018]
- Dr Huw Lewis
It was agreed that 50% of the Project Board membership would constitute a quorum, as long as the Chair and at least one individual is present from each of the following constituencies: staff members, student representatives, and independent members.
Rebecca Davies, Pro Vice-Chancellor (Chief Operating Officer), is Senior Responsible Officer for this project on behalf of the University Executive.
Geraint Pugh, University Secretary, is the Board’s Clerk. Any correspondence for the attention of the Project Board should be directed via the Clerk.
Terms of Reference
In line with the resolution agreed by Council on 22 June 2015, the following were confirmed as the Project Board’s primary responsibilities:
- Have oversight of and advise on the development of a design brief for excellent Welsh-medium accommodation and social spaces which are good for 40 years, to be presented to the Council once endorsed by the Project Board.
- Ensure that UMCA and the student body, as well as staff and the community are fully consulted in the development of this design brief.
- Test how the design brief could be applied to Pantycelyn and the likely costs of doing so, and advise the Council accordingly, taking into consideration: a revised University Estate Strategy; the demand for Welsh-medium accommodation; the structural changes needed in Pantycelyn, listed-building status and the necessary permissions; the priorities of the University; and the provision of necessary funding.
- To draw on the advice of the Major Projects Advisory Group (MPAG), and to provide regular updates to Council via the Finance and Strategy Committee (FSC).
- To agree a final report encompassing the proposed design brief and how this design brief could be applied to Pantycelyn by 30 April 2016, so that the report can be considered by FSC and Council during the May / June 2016 cycle of meetings.
In response to the Project Board's report, Council on 29 June 2016 Council invited the Project Board "to continue its work and offer advice to the Technical Design for the refurbishment of Pantycelyn".
One of the first decisions of the Project Board was to commission an independent piece of research by Old Bell 3 on the nature and provision of accommodation and social space that would meet the expectations of Welsh speaking students for the next forty years.
The research would be based on extensive consultation with students and staff at the University, and there would also be opportunities for members of the public to contribute via an online questionnaire, focus groups and email.
Old Bell 3 presented its findings to the Project Board in January 2016 in the form of a report and presentation.