Module Identifier IL35120  
Academic Year 2006/2007  
Co-ordinator Ms Jaqueline A Spence  
Semester Semester 2  
Other staff Dr Sarah J Horton, Ms Tanya C Rogers  
Course delivery Lecture   2 Hours.  
Assessment TypeAssessment Length/DetailsProportion
Semester Assessment One report/written presentation equivalent to 2,000 0 2,500 words  50%
Semester Assessment One essay 2,000 -2,500 words  50%
Supplementary Assessment Resubmission of failed coursework   

Learning outcomes

On successful completion of this module students should be able to:
Define records management and explain how to set up a records management programme.

Describe approaches to assessing organisational needs and developing control over records systems.

Discuss the requirements for active and semi-active records management.

Describe the place of electronic records in today'r context.

Define and describe electronic records

Outline the strategies available to manage electronic records.

Discuss the issues surrounding the preservation of and access to electronic records.

Brief description

The module will provide students with a grounding in the principles of records management in an integrated (paper and electronic) environment, addressing the practical skills required to implement effective procedures, programmes, and systems.


Beginning with an introduction to records management, its history and development, key terms and concepts, legislative imperatives, and benefits, the content moves on to address the implementation of records management programmes. Topics to be addressed include: the intellectual control of records; life-cycle approaches to their management; the protection of vital records systems; the challenges of electronic records; digital preservation; and the provision of electronic records management solutions.

Module Skills

Research skills Preparation for coursework will involve basic information gathering techniques and summative skills.  
Communication Presentation by written formal report.  
Improving own Learning and Performance Use of professional internet sources, and review of professional documentation should foster student awareness of available learning resources, and improve critical and evaluatory skills.  
Team work The importance of inter-professional team work in addressing the challenges of managing electronic recorded information is integral to the teaching of this module.  
Information Technology The module raises awareness of the issues underlying the management of recorded information created using modern information technology. Coursework requires the application of IT skills in its presentation.  
Personal Development and Career planning The module raises awareness of issues surrounding the management of recorded information, and considers strategies for addressing these, which are critical skills in for modern information management professionals.  
Subject Specific Skills Professional skills in the theory and practice of the management of recorded information will be developed.  

Reading Lists

** Essential Reading
Jones, M. and N. Beagrie. (2001) Preservation Management of Digital Materials: A Handbook London: British Library
Parker, E. (1999) Managing Your Organisation?s Records. London: Library Association
Saffady, W. (1998) Managing Electronic Records 2nd. Prairie Village, Kan.: ARMA International,
Shepherd E. and G. Yeo. (2003) Managing Records: a handbook of principles and practice. London: Facet Publishing,


This module is at CQFW Level 6