Module Information

Module Identifier
Module Title
Academic Year
Distance Learning

Course Delivery

Delivery Type Delivery length / details
Other DL materials: printed module book plus VLE activities, discussion forum areas and tutor support


Assessment Type Assessment length / details Proportion
Semester Assessment Essay ( 2,000 words)  80%
Semester Assessment Report/Presentation  20%
Supplementary Assessment Submission of supplementary coursework for failed course element in line with the learning outcomes of the original assignments  

Learning Outcomes

On successful completion of this module students should be able to:

* Critically analyse the technological landscape and identify relevant trends and developments which affect the management of information required for operational, evidential or archival purposes.

* Articulate current theoretical approaches to digital information and records, and systematically assess their value for addressing the challenges facing the profession

  • Apply current solutions for managing information in practical scenarios and interpret the implications of current research

* Create policies, plans and procedures to ensure the security, authenticity and integrity of data/information and records and ensure they meet legal admissibility requirements

* Critically reflect on the methodologies which have evolved and are evolving to address the recordkeeping issues associated with email, web sites and web 2.0 for example and propose innovative and flexible approaches to the technological advances to come.

Brief description

Technology has had a massive impact on recordkeeping. The linking of computer networks and the divergence of the global market places growing pressure on organisations to respond. Records managers, with their proven skill for managing information and their understanding of the value of records, are in an ideal position within the organisation to take a proactive role in the management of these information resources. Many organisations are adopting Electronic Document and Records Management Systems (EDRMS) as a `solution' to their recordkeeping problems. Others are opting for Enterprise Content Management solutions or Open Source products. This module prepares records managers to take a pivotal in organisational policy-making, joining ranks with other specialists to address the issues of governance, accountability and compliance.


Six units:
Context and current trends;
Overview of landscape and the characteristics of digital records; systems currently employed: EDRMS, ECM and open source technologies.
Research and solutions?
Current research and theory into the best methodologies for dealing with the issues: standards and best practice guidance
Legal admissibility and evidentiality
Explore the specific set of issues relating to digital evidence both for a court room and wider societal accountability; the BSI standard and related recordkeeping challenges
Security and Information Assurance
Authenticity and integrity not assured unless security features are applied using an holistic approach; evolvement of information assurance.
New Frontiers
Challenges posed by new technologies as they emerge - future proofing, including the significant and specific problems relating to preservation and continued access

Module Skills

Skills Type Skills details
Application of Number N/A
Communication Oral and written communication via tutorials and classroom discussion/online forums in VLE and assessed work
Improving own Learning and Performance Self management: students make their own selections relating to sector for specialisation/directed study through exercises in certain units and assessed work.
Information Technology Students are expected to utilise the VLE, and other technical systems during practical study school sessions. Coursework requires the application of IT in its presentation.
Personal Development and Career planning Career needs awareness encouraged and assessed through the group project exercise and report
Problem solving Exercises which seek to identify the needs of the organisation and how best these might be met under different operational conditions
Research skills Analysis of sets of resources and their application to a research problem
Subject Specific Skills Professional skills development in recordkeeping design for digital records
Team work Online group activities are integral to the teaching of this module, and to study school classroom exercises.


This module is at CQFW Level 7