The aims and objectives of Postal Services is to provide an efficient, secure, and cost-effective postal service to customers across all university activities.

Postal Services works across all areas of the University, with a remit for:

• Collect External post and Parcelforce items from Royal Mail depot on a daily basis
• Deliver and collect all university mail both internal and external, around Academic buildings
• Sort and process mail and parcels, despatch via Royal Mail and independent Couriers to both UK & Overseas Addresses in addition to arranging collections from both UK & Overseas Addresses.
• Provide access to Customs Broker services where required.
• Deliver materials produced by Design and Print Services around all departments
• Co-ordinate the transportation of high value items from Departments to locations across the UK, where financially viable
• Carry out mailshots and envelope printing for departments on a weekly basis, but during peak times on a daily basis. (usually marketing, then print, then to post)
• Take delivery of Marketing material at a designated storage facility and deliver to departments as required. Please note that a 15 working day notice is required, for all deliveries to this location
• Collate material required for Open Days, Visiting Days and other University events
• Assist Marketing & Recruitment with the setup of University events, both on and off campus
• Collate and arrange the distribution of material across the UK for external events
• Coordinate and deliver examination material across all examination venues
• Carry out collections and deliveries of completed examination scripts for the University’s main examinations, three times a year
• Carry out collections and deliveries of completed examination scripts for the University’s Entrance Scholarship Exams, once a year

Parcel Realignment

Professional Service Post 

We are aligning parcel deliveries for professional services with existing post-delivery circuits to create a safer, more consistent and more efficient system across campus.

This means parcels will now be delivered at the same scheduled times and days as internal post. The timetable of post deliveries and drop-off locations can be found in the delivery grid below.

Contact the Post Room directly with any queries via post@aber.ac.uk or call 01970 622052

View our full Service Level Agreement.

The aims and objectives of Printing Services is to provide an efficient, secure, and cost-effective print and design service to customers across the university.

Printing Services works across all areas of the University, with a remit for:

• Digital Printing – Colour and Mono
• Examination Papers
• Wide Format Printing
• Print Finishing
• Binding
• Display Banners
• University Signage
• Print Advisory Service

To request Design & Print work, visit https://www.aber.ac.uk/en/gmsr/brand/design-print/ or contact the Print Room directly with any other query via printservices@aber.ac.uk or call 01970 622067

View our full Service Level Agreement

· The default delivery address for goods will now be Gogerddan Post Room.

· The Post Team will deliver your parcel alongside your regular post at the scheduled circuit times.

· You will collect your parcel from the designated on campus delivery location listed for your department.

Parcels will be delivered to the standard post drop-off point for your department, as listed in the delivery grid. You will need to collect your parcel from that location following delivery.

Please contact Site Security and cc your HOD to request access to the room.

This approach supports the principles of Martyn’s Law (the Protect Duty) by strengthening control over how goods enter our buildings.

By routing deliveries through a single managed point (the Post Room), rather than allowing multiple ad hoc delivery locations across campus, we:

· Reduce unmanaged access points

· Improve visibility and oversight of incoming items

· Support proportionate security and risk management measures.

This ensures we are taking sensible steps to enhance campus safety while maintaining operational efficiency.

If you are placing orders directly, you must ensure the delivery address is set to: Post Room (Delivery)

Then go back to the blank option at the top of the drop down:

This will enable you to edit the Delivery Address field. Here you can add the name and the departments code for postal address (post room have locations in departments to deliver to).

Do not enter this information into the Contact field, the PO only pulls information from the Delivery Address field.

For orders not made using a Purchase order (e.g. orders using a single use card) please use the below address when ordering. Please include the correct code for postal address for your department.

Post Room

Stapledon Building

Gogerddan

Aberystwyth

Ceredigion

SY23 3EE

Please note that the following deliveries can continue to be made directly onto campus:

· Palletised deliveries

· Food deliveries

· Palletised deliveries for contractors

All other deliveries should follow the standard delivery arrangements outlined above.

Currently, couriers are directed to the Security Lodge to obtain a key fob.

When raising a requisition (PO request), you must complete the header section first (which includes the address field), before adding the adding product lines. Otherwise, the address information will not be pulled through to the PO document.