Data Processing Schedule - Winter 2017

Key Dates: 

  • Term ends

Saturday 1st June (PGCE ends Saturday 15th June)

  • Graduation

Tuesday 16th July to Friday 19th July

  • UCAS A Level results released

Thursday 15th August

(received from UCAS Friday 9th August)

  • UG Admissions Confirmation

Saturday 10th August to Monday 30th September

  • Supplementary exams

Monday 19th August to Thursday 29th August

  • PGCE registration online ends

Monday 2nd September to Friday 13th September

  • Supplementary University exam board

Thursday 12th September

  • UG/PG registration

Monday 23rd to Wednesday 27th September

June

Date

Day

Dp St Type

Dp Desc User

27-Jun-19

THURSDAY

UG, PG, PGCE

UG, PG and PGCE Final Year students results released on the web

27-Jun-19

THURSDAY

UG

Insert completion details for completed UG finalists

27-Jun-19

THURSDAY

UG

Run script to identify possible Finalist resit students and give them IS Access until 25th September

27-Jun-19

THURSDAY

PG

Update Completion Dates for PG, UCRT and PGCE

28-Jun-19

FRIDAY

UG

Disable Module Registration updates on form STF052 for Status F,T,V,E students

28-Jun-19

FRIDAY

IEC

Create 2020 records for Language and Learning students continuing into next acad year.

28-Jun-19

FRIDAY

PG, PGCE, UG, CE

Start using both 2018/19 and 2019/20 records for IS access - UG, PG, CE, LC

July

01-Jul-19

MONDAY

SUMMER

Create category SU Card records for Summer University students

01-Jul-19

MONDAY

UG

Start daily transfer of new UCAS UFZ UG records to Students system

02-Jul-19

TUESDAY

ALUMNI

Produce data files of all graduates for Alumni Office

02-Jul-19

TUESDAY

ADMIS

IB Results released

03-Jul-19

WEDNESDAY

UG

Contact AQRO re amending/deleting records for returning resit students

03-Jul-19

WEDNESDAY

PG

Update PG records to Progress 5 (PG DL)

04-Jul-19

THURSDAY

UG

UG Non-finalist and DL students results released on the web

04-Jul-19

THURSDAY

DL (UG)

Roll forward UG DL students to 2020

11-Jul-19

THURSDAY

HESA

Deadline for Validation of UNISTATS return

16-Jul-19

TUESDAY

PG

Check Schemes records then run script to create 2019/2020 records for returning PGs (including DLs)

19-Jul-19

FRIDAY

STUDENTS

Archive and roll forward Modules and Study Schemes and Programme Specifications to 2020/21

19-Jul-19

FRIDAY

STUDENTS

Archive and roll forward Modules and Study Schemes and Programme Specifications to 2020/21

19-Jul-19

FRIDAY

UG

Create Semester R resit student modules

24-Jul-19

WEDNESDAY

UG

Update completion details for completed NQUG finalists

24-Jul-19

WEDNESDAY

DL (UG)

Set DL payment method

30-Jul-19

TUESDAY

HESA

Extract and start processing of Student HESA data

August

01-Aug-19

THURSDAY

STUDENTS

Roll forward UG student records for Mauritius

01-Aug-19

THURSDAY

ALL

Default Academic Year on AStRA forms changes to 2019/2020

01-Aug-19

THURSDAY

STUDENTS

Roll forward UG student records for Mauritius

05-Aug-19

MONDAY

UG

Update completion details for non August resit student finalists

07-Aug-19

WEDNESDAY

UG FIN

Create invoices for students resitting in August.

07-Aug-19

WEDNESDAY

STUDENTS

Clear Cascade Overrides and Resit Infs

09-Aug-19

FRIDAY

ADMIS

Run Admissions processes to download A Level results

09-Aug-19

FRIDAY

ADMIS

Stop daily UG transfers;  Access for Acad staff to view A Level results stopped

15-Aug-19

THURSDAY

ADMIS

A-Level Results Day

16-Aug-19

FRIDAY

STUDENTS

Stop Provisional Registration confirmation emails

16-Aug-19

FRIDAY

HESA

Deadline for Sign-Off of UNISTATS records

19-Aug-19

MONDAY

UG

Create August Resit Exam File

27-Aug-19

TUESDAY

WFA

Run update script for WFA completers

28-Aug-19

WEDNESDAY

STUDENTS

Activate Cascade Calculator on Student Web Client for resitting finalists

September

07-Sep-19

SATURDAY

LLL

Create 2020 records for returning CHE/DIPHE students (excluding R900CE)

11-Sep-19

WEDNESDAY

UG

Insert Core Modules for new UGs

15-Sep-19

SUNDAY

HESA

Student HESA submit deadline

16-Sep-19

MONDAY

UG

Release marks for Resit students

16-Sep-19

MONDAY

UG

Delete student records who are out of resit opportunities

17-Sep-19

TUESDAY

UG

Update completion details for successful resit student finalists

18-Sep-19

WEDNESDAY

UG/PG

Access to on-line registration system starts just after midnight tonight for returners

21-Sep-19

SATURDAY

HESA

Student HESA commit deadline

26-Sep-19

THURSDAY

UG

IS Access ends for Finalist Resit students

30-Sep-19

MONDAY

UG

Non Registered UGs sent warning email - IS accounts to be locked if not registered in 2 days

October

02-Oct-19

WEDNESDAY

UG

Turn off access to the on-line registration system at 5pm

02-Oct-19

WEDNESDAY

UG

Update completion details for resit student finalists

03-Oct-19

THURSDAY

UG

Non Registered UGs - IS accounts locked

07-Oct-19

MONDAY

ADMIS

Admissions systems to be archived ready for 2020 entry processing (Mon to Wed).

14-Oct-19

MONDAY

WEB

Turn on Internal Resit option and email students

22-Oct-19

TUESDAY

WEB

Email students final internal resit reminder

29-Oct-19

TUESDAY

UG

Update UG non-attenders to progress 8

31-Oct-19

THURSDAY

HESA

Student  HESA Last Submission deadline

31-Oct-19

THURSDAY

UG

Run scripts to populate st_nov_stats table

November

01-Nov-19

FRIDAY

STUDENTS

Update resit fee flag for Internal Resits

01-Nov-19

FRIDAY

UG

Run scripts to populate HESES tables and do extracts

05-Nov-19

TUESDAY

UG

Set Final year marker for UG students

08-Nov-19

FRIDAY

HESA

Sign-Off Deadline for HESA Aggregate Offshore return

11-Nov-19

MONDAY

FIN

Scholarship payments run - payment 2

12-Nov-19

TUESDAY

ALL

NSS - process and submit data extract to IPSOS

13-Nov-19

WEDNESDAY

UG

Run the exams file for previous year's sandwich and abroad modules

21-Nov-19

THURSDAY

UG

Stop Resits Processing in STF019

21-Nov-19

THURSDAY

All

Process STARJ *J file from UCAS

27-Nov-19

WEDNESDAY

PG

Create Exam snapshot for December Exam Board

December

05-Dec-19

THURSDAY

PG

Release PG marks and class and UG (for semester T)

10-Dec-19

TUESDAY

DL

Roll forward PG DLs to Progress 5

10-Dec-19

TUESDAY

PG

Write off taught PGs