Data Processing Schedule - Summer 2017

Key Dates: 

Easter Term ends

Saturday 3rd June (PGCE ends Saturday 24 June)

Graduation

Tuesday 18th July to Friday 21st July

UCAS A Level results released

Thursday 17th August

(received from UCAS Friday 11th August)

UG Admissions Confirmation

Saturday 12th August to Friday 1st September

Supplementary exams

Monday 21st August to Thursday 31st August

PGCE registration online ends

Monday 4th September to Friday 15th September

Supplementary University exam board

Thursday 14th September

UG/PG registration

Monday 25th to Wednesday 27th September

June

 

Fri 16 Jun

HESA

Deadline for Last Submission of HESA Provider Profile

Fri 23 Jun

DLHE

DLHE - end of April Survey processes

Tue 27 Jun

SUMMER

Create category SU Card records for Summer University students

Thu 29 Jun

PG

Update Completion Dates for PG, UCRT and PGCE

Thu 29 Jun

UG

Insert completion details for completed UG finalists

Thu 29 Jun

UG

Run script to identify possible Finalist resit students and give them IS Access until 26th September

Thu 29 Jun

UG, PG, PGCE

UG, PG and PGCE Final Year students results released on the web

Fri 30 Jun

IEC

Create 2018 records for Language and Learning students continuing into next acad year.

Fri 30 Jun

PG, PGCE, UG, CE

Start using both 2016/17 and 2017/18 records for IS access - UG, PG, CE, LC

Fri 30 Jun

UG

Disable Module Registration updates on form STF052 for Status F,T,V,E students

July

Mon 03 Jul

SUMMER

Create category SU Card records for Summer University students

Mon 03 Jul

UG

Start daily transfer of new UCAS UFZ UG records to Students system

Tue 04 Jul

ADMIS

IB Results released

Tue 04 Jul

ALUMNI

Produce data files of all graduates for Alumni Office

Wed 05 Jul

PG

Update PG records to Progress 5 (PG DL)

Wed 05 Jul

UG

Contact AQRO re amending/deleting records for returning resit students

Thu 06 Jul

DL (UG)

Roll forward UG DL students to 2018

Thu 06 Jul

UG

UG Non-finalist and DL students results released on the web

Thu 13 Jul

HESA

Deadline for Validation of UNISTATS return

Fri 14 Jul

UG

Create Semester R resit student modules

Wed 19 Jul

PG

Check Schemes records then run script to create 2017/2018 records for returning PGs (including DLs)

Fri 21 Jul

STUDENTS

Archive and roll forward Modules and Study Schemes and Programme Specifications to 2018/19

Wed 26 Jul

DL (UG)

Set DL payment method

Wed 26 Jul

UG

Update completion details for completed NQUG finalists

August

Tue 01 Aug

ALL

Default Academic Year on AStRA forms changes to 2017/2018

Thu 03 Aug

STUDENTS

Roll forward UG student records for Mauritius

Mon 07 Aug

HESA

Extract and start processing of Student HESA data

Mon 07 Aug

PGCE

Transfer new PGCE records to Students system

Mon 07 Aug

UG

Update completion details for non August resit student finalists

Tue 08 Aug

LLL

Create 2018 records for returning CHE/DIPHE students (excluding R900CE)

Wed 09 Aug

STUDENTS

Clear Cascade Overrides and Resit Infs

Wed 09 Aug

UG FIN

Create invoices for students resitting in August.

Fri 11 Aug

ADMIS

Run Admissions processes to download A Level results

Fri 11 Aug

ADMIS

Stop daily UG transfers;  Access for Acad staff to view A Level results stopped

Thu 17 Aug

M

A-Level Results Day

Fri 18 Aug

STUDENTS

Stop Provisional Registration confirmation emails

Mon 21 Aug

UG

Create August Resit Exam File

Thu 24 Aug

HESA

Deadline for Sign-Off of UNISTATS records

Tue 29 Aug

WFA

Run update script for WFA completers

Wed 30 Aug

STUDENTS

Activate Cascade Calculator on Student Web Client for resitting finalists

September

Wed 13 Sep

UG

Insert Core Modules for new UGs

Fri 15 Sep

HESA

Student HESA submit deadline

Fri 15 Sep

UG

Delete student records who are out of resit opportunities

Fri 15 Sep

UG

Release marks for Resit students

Tue 19 Sep

UG

Re-Enable Module Registration updates on STF052 for Status F,T,V,E students

Wed 20 Sep

UG/PG

Access to on-line registration system starts just after midnight tonight for returners

Fri 22 Sep

HESA

Student HESA commit deadline

Tue 26 Sep

UG

IS Access ends for Finalist Resit students

October

Mon 02 Oct

UG

Non Registered UGs sent warning email - IS accounts to be locked if not registered in 2 days

Tue 03 Oct

ALUMNI

Rerun data files of all graduates for Alumni Office

Wed 04 Oct

UG

Turn off access to the on-line registration system at 5pm

Wed 04 Oct

UG

Update completion details for resit student finalists

Thu 05 Oct

UG

Non Registered UGs - IS accounts locked

Mon 09 Oct

ADMIS

Admissions systems to be archived ready for 2018 entry processing (Mon to Wed).

Mon 16 Oct

WEB

Turn on Internal Resit option and email students

Tue 24 Oct

WEB

Email students final internal resit reminder

Mon 30 Oct

HESA

Student  HESA Last Submission deadline

Tue 31 Oct

UG

Run scripts to populate HESES tables and do extracts

Tue 31 Oct

UG

Run scripts to populate st_nov_stats table

Tue 31 Oct

UG

Update UG non-attenders to progress 8

November

Wed 01 Nov

STUDENTS

Update resit fee flag for Internal Resits