Student Contact Lists

Information Services provide a number of email lists for staff to contact students.

These lists:

  • are updated daily from student data in AStRA
  • include students in the current academic year only. The rollover date from one academic year to another is 01 September, except for the International English Centre lists whose rollover date is 01 August
  • exclude students who no longer have access to AU email
  • are available to AU staff only
  • include students on the Aberystwyth campus only. To send to students on another campus, add -#campuscode# to the list name. To send to students on all campuses add -ALL to the end of the list name.
  • use the home institution email address for students on other campuses who do not have an AU email address

Email lists by module or study scheme

Recipients List name Notes
All FT and PT students registered on a module module-#code#@aber.ac.uk

Replace #code# with the module code

Will include:

  • currently registered students and students on an industrial year
  • Staff recorded against a Module in the Modules System and Module Co-ordinators
  • Departmental Administrators (on request)

Distance Learners are not included

Students registered on a study scheme by year of study

scheme-#schemecode#-#Qaim#-2@aber.ac.uk

Replace #schemecode# with the scheme code
Replace #Qaim# with the qualification aim code
Replace 2 with correct year of study - see information below

Will include:

  • currently registered students and students on an industrial year
  • Distance Learners

External resit students are not included

Students on study schemes in a department by programme type dept-#-UG@aber.ac.uk

Replace # with the appropriate department code from the table below

Choose the appropriate Programme type:

  • UG
  • PGT (PG Taught)
  • PGR (PG Research)
  • PG (combined list of PGT and PGR)
  • EM
  • LC
  • PGCE (Teacher Training)

Will include:

  • currently registered students and students on an industrial year

External resit students are not included
Distance Learners are not included

Students on any study scheme in a department by programme type and year of study

dept-#-UG-3@aber.ac.uk

Replace # with the appropriate department code from the table below
Replace 3 with correct year of study - see information below

Choose the appropriate Programme type:

  • UG
  • PGT (PG Taught)
  • PGR (PG Research)
  • PG (combined list of PGT and PGR)
  • EM
  • LC
  • PGCE (Teacher Training)

Will include:

  • currently registered students and students on an industrial year

External resit students are not included
Distance Learners are not included

Distance learners in a department by programme type dept-#-UG-DL@aber.ac.uk

Replace # with the appropriate department code from the table below

Choose the appropriate Programme type:

  • UG
  • PGT (PG Taught)
All Distance learners in a department dept-#-DL@aber.ac.uk Replace # with the appropriate department code from the table below

Email lists by Institute

Recipients Email list name Notes

Students by institute and programme type

inst-#-UG@aber.ac.uk

Replace # with the appropriate institute code from the table below

Choose the appropriate Programme type:

  • UG
  • PGT (PG Taught)
  • PGR (PG Research)
  • PG (combined list of PGT and PGR)
  • EM
  • LC
  • PGCE (Teacher Training)

Will include:

  • currently registered students and students on an industrial year
  • Distance Learners
  • where a joint honours scheme is associated with 2 departments in different Institutes, students on that scheme will be on the list for each Institute

External resit students are not included

Students by institute, programme type and year of study

inst-#-UG-2@aber.ac.uk

Replace # with the appropriate institute code from the table below
Replace 2 with correct year of study - see information below

Choose the appropriate Programme type:

  • UG
  • PGT (PG Taught)
  • PGR (PG Research)
  • PG (combined list of PGT and PGR)
  • EM
  • LC
  • PGCE (Teacher Training)

Will include:

  • currently registered students and students on an industrial year
  • Distance Learners
  • where a joint honours scheme is associated with 2 departments in different Institutes, students on that scheme will be on the list for each Institute

External resit students are not included

Fluent Welsh speaking students by institute and programme type

inst-#-UG-cymraeg@aber.ac.uk

Replace # with the appropriate institute code from the table below

Will include:

  • currently registered students and students on an industrial year
  • students with Welsh Speaker code 1
  • Distance Learners
  • where a joint honours scheme is associated with 2 departments in different Institutes, students on that scheme will be on the list for each Institute
External resit students are not included

Email lists for personal tutors

Students assigned to a personal tutor  tutor-###@aber.ac.uk

Replace ### with the tutors username

Will include:

  • currently registered students and students on an industrial year
  • Distance Learners

External resit students are not included

Students assigned to a personal tutor by year of study

tutor-###-2@aber.ac.uk

Replace ### with the tutors username
Replace 2 with correct year of study - see information below

Will include:

  • currently registered students and students on an industrial year
  • Distance Learners

External resit students are not included

Students assigned to a personal tutor by programme type and year of study

tutor-###-ug-2@aber.ac.uk

Replace ### with the tutors username
Replace 2 with correct year of study - see information below

Choose the appropriate Programme type:

  • UG
  • PGT (PG Taught)
  • PGR (PG Research)
  • PG (combined list of PGT and PGR)
  • EM
  • LC
  • PGCE (Teacher Training)

Will include:

  • currently registered students and students on an industrial year
  • Distance Learners

External resit students are not included

Email by lists by nationality

Undergraduates with a nationality other than British int-ug@aber.ac.uk Will include both full time and part time students
Taught postgraduates with a nationality other than British int-pgt@aber.ac.uk Will include both full time and part time students
Research postgraduates with a nationality other than British int-pgr@aber.ac.uk Will include both full time and part time students
PGCE students with a nationality other than British int-pgce@aber.ac.uk Will include both full time and part time students
International English Centre Students with a nationality other than British int-lc@aber.ac.uk Will include both full time and part time students
All  students from China int-china@aber.ac.uk Will include both full time and part time students
All students from Malaysia int-malaysia@aber.ac.uk  Will include both full time and part time students

Students in the NSS by Department

All students included in the NSS in a particular department dept=#-nss

Replace # with the appropriate department code from the table below

Please note these lists only available from January to June.

Year of Study

  • Separate lists exist for students on years 0 to 5 (years beyond 5 are included as year 5).
  • The year of study is adjusted to compensate for students who have previously taken a year out - thus dept-N-UG-3 includes students in the final year of a three year scheme together with those on the final year of a four year scheme which included an Industrial Placement.Where the lists are divided by year of study, students on a full year out (e.g. Abroad, Industrial Year, Exchange Year etc) are included as year Y (e.g. dept-N-UG-Y).
  • Taught Postgrads are all included in year 1 until they proceed to dissertation when they move to year 2.
  • UG students from abroad attending AU on exchange are classified as year of study 2.
  • The year of study is adjusted to compensate for foundation schemes - year 1 students on foundation scheme will be on year of study 0, e.g. dept-N-UG-0.

Department Codes

Department Name

Department Code

Aberystwyth Business School

ADY

Aberystwyth Law School

ADL

Academic Quality & Records Office

SD01

Art

ADF
Arts Centre SD04
Campus Services SD10
Campus Services (Facilities Management) SD14
Campus Services (Hospitality Services) SD45
Campus Services (Trading Services) SD16
Careers AD9
CDSAP SD06
Communications Office SD09
Computer Science ADN
CWPESI SD08
Design Studio SD12
Development & Alumni Relations Office SD13
Dysgu Cymraeg / Learn Welsh ADZA
Education ADB
Educational Resource Publuisher (CAA) SD47
English & Creative Writing ADC
Estates Development SD17
Estates Development (Property Services) SD38
Farms SD19
Finance SD20
Geography & Earth Science ADP
Graduate School (Postgraduate Studies) ADZB
Health & Safety SD24
History & Welsh History ADE
Human Resources SD25
IAH AD6
IBERS ADI
IBL AD5
IGHPP AD4
IMPACS AD3
Information Management, Libraries & Archives ADU
Information Services SD26
Innovation Campus SD39
International English Centre ADV
International Office SD27
International Politics ADK
IPD AD7
Lifelong Learning ADZZ
Mathematics ADM
Mauritius Campus SD40
Modern Languages ADD
Music Centre SD29
Physics ADT
Planning SD30
Psychology ADW
Research, Business & Innovation SD31
Sports Centre SD32
Student Admissions SD02
Student Recruitment SD33
Student Support Services SD34
Theatre, Film & Television Studies ADA
Vice-Chancellor's Office SD36
Welsh & Celtic Studies ADG
Welsh Language Services SD07

Institute Codes

Institute Name Institute Code
Institute of Biological, Environmental and Rural Sciences AI1
Institute of Mathematics, Physics & Computer Science AI3
Institute of Geography, History, Politics & Psychology AI4
Institute of Business and Law AI5
Institute of Arts and Humanities AI6
Institute of Professional Development AI7

Campus Code

Campus Code
Aberystwyth AB
Brickfields Asia College BA
CAFRE (College of Agricultural, Food and Rural Enterprise), Belfast CB
Coleg Gwent CG
Deeside Campus, Coleg Cambria DE
Llysfasi Campus, Coleg Cambria LF
Mauritius Campus MU
Yale Campus, Coleg Cambria YA