Data Protection Notice for Healthcare Education and Nursing


The Healthcare Education Centre have secured additional platforms and applications that will assist you as trainee healthcare practitioners with the progression of your studies.

The following platforms are used as part of the delivery of your courses and will enhance your learning experience. They enable you to reinforce the practical application of the theory learnt, reflect and provide feedback to you on your progress and learning outcomes. Your engagement with these various platforms is therefore a mandatory part of your course:





Virtus Tech's Privacy Policy


A 360 virtual reality-based video scenario designed to teach, reinforce and assess a learners knowledge and decision-making skills.

Reinforcing learning by virtual practice


Bodyswaps offers a library of off-the-shelf workplace simulations to practise communication and leadership skills in safe and realistic environments.

Reinforcing learning by virtual practice

Online training resource to support clinical skills teaching.

Reinforcing learning by virtual practice and preparation

Simcapture software: Laerdal

A learning management solution for healthcare simulation and education.

Reinforcing learning by virtual practice and reflection

SafeMedicate: Authentic World

Develop and assess your skills with the world's leading resource for healthcare students and practitioners.

Reinforcing learning by virtual practice

EPAD: MyKnowledgeMap

Medicine & Healthcare Workplace-Based Assessment & ePortfolio

Documenting and direction of Clinical practice achievement.

The University’s Student Privacy Notice provides information on how the University handles the personal data of its students. In addition, please see the above links for the platform specific data protection notices.

This data protection notice explains how your personal data, captured through these platforms, is used.

What type of personal data do we collect via these platforms?

We currently collect and process the following information:

  • Your Aberystwyth University log-in;
  • Times and dates that you have interacted with the service/platform;
  • How you have interacted with the service/ platform;
  • Progress data;
  • Audio and visual recording of your interactions and responses

How do we get your personal data and why we use it?

Your personal data is obtained through your use of the learning platforms.

Faculty academics and administrators have access to the platform usage data for assessment purposes. The data will then be anonymised for analysis and reporting purposes.

Legal bases

Under the UK General Data Protection Regulation (UK GDPR), the legal bases for processing your personal data is for the performance of your contract with the University as a student (Article 6(1)(b)) and task in the public interest (Article 6(1)(e)).

Who will have access to your personal data?

Only members of staff who need access to relevant parts or all of your information will have authorised access. Any information communicated to HEIW will be anonymised and for statistical analysis only, no personal information is shared.

How long do we keep your data for?

Your data will be kept for one year after the end of your time as a registered student.

What are your rights?

Under data protection law, you have rights available to you, depending on our reason for processing your information.

Where we process your personal data on the basis of contractual obligations, you have the right: to access your personal information, to rectify, to restrict processing, to erasure and to the portability of your personal information.

Where we process your personal data on the basis of task in the public interest, you have the right: to access your personal information, to rectify, to object and to restrict the processing of your personal information.

Please visit the University Data Protection webpages for further information in relation to your rights. 

If you wish to exercise any of your rights, contact Information Governance:

More Information

If you have any questions, contact in the first instance. If you are unhappy with the way your personal information has been processed, you can contact the University’s Data Protection Officer.

If you remain dissatisfied, then you have the right to contact the Information Commissioner's Office (ICO).