Data Protection Notice for Healthcare Education and Nursing

The Healthcare Education Centre have secured additional platforms and applications that will assist you as trainee healthcare practitioners with the progression of your studies.

The following platforms are used as part of the delivery of your courses and will enhance your learning experience. They enable you to reinforce the practical application of the theory learnt, reflect and provide feedback to you on your progress and learning outcomes. Your engagement with these various platforms is therefore a mandatory part of your course:

The University’s Student Privacy Notice provides information on how the University handles the personal data of its students. In addition, please see the above links for the platform specific data protection notices.

This data protection notice explains how your personal data, captured through these platforms, is used.

We currently collect and process the following information:

• Your Aberystwyth University log-in;
• Times and dates that you have interacted with the service/platform;
• How you have interacted with the service/ platform;
• Progress data;
• Audio and visual recording of your interactions and responses

Your personal data is obtained through your use of the learning platforms.

Faculty academics and administrators have access to the platform usage data for assessment purposes. The data will then be anonymised for analysis and reporting purposes.

Under the UK General Data Protection Regulation (UK GDPR), the legal bases for processing your personal data is for the performance of your contract with the University as a student (Article 6(1)(b)) and task in the public interest (Article 6(1)(e)).

Only members of staff who need access to relevant parts or all of your information will have authorised access. Any information communicated to HEIW will be anonymised and for statistical analysis only, no personal information is shared.

As part of the administration, monitoring, commissioning and quality assurance of healthcare education programmes, Aberystwyth University shares relevant student information with Health Education and Improvement Wales (HEIW). This data report is shared with HEIW on a monthly basis.

HEIW is the strategic workforce body for NHS Wales and is responsible for the planning, commissioning, education, training and development of the healthcare workforce in Wales.

The University shares this information in order to meet its contractual, statutory and regulatory obligations relating to healthcare education, workforce planning, placement management, student support, funding administration and quality monitoring.

The categories of personal data shared with HEIW includes:

• Unique Student number and HESA ID
• Programme of study and student status
• Qualifications and progression information
• NHS Wales destination upon qualifying
• Demographic information such as age, gender and ethnicity
• Health information where necessary to support training requirements
• Information relating to funding and bursaries

HEIW uses this information to support healthcare workforce planning, education commissioning, student funding and bursary management, quality monitoring, and statistical reporting.

Information is shared only where necessary and in accordance with UK data protection legislation, confidentiality requirements and information sharing agreements.

Your data will be kept for one year after the end of your time as a registered student.

Under data protection law, you have rights available to you, depending on our reason for processing your information.

Where we process your personal data on the basis of contractual obligations, you have the right: to access your personal information, to rectify, to restrict processing, to erasure and to the portability of your personal information.

Where we process your personal data on the basis of task in the public interest, you have the right: to access your personal information, to rectify, to object and to restrict the processing of your personal information.

Please visit the University Data Protection webpages for further information in relation to your rights. 

If you wish to exercise any of your rights, contact Information Governance: infogovernance@aber.ac.uk

If you have any questions, contact nrsstaff@aber.ac.uk in the first instance. If you are unhappy with the way your personal information has been processed, you can contact the University’s Data Protection Officer.

If you remain dissatisfied, then you have the right to contact the Information Commissioner's Office (ICO).