Worktribe

Worktribe is Aberystwyth University’s new research management system.

Worktribe is a cloud-based software platform which provides a single interface for research grant costing, grant submission approval, and post-award budget management. This system will enable researchers and administrators to easily collaborate on the development and administration of research grant applications.

Watch this 1-minute video to see what features and benefits Worktribe can provide:

System Implementation Timeline

On 6 February 2023, the Worktribe system began to supersede the current, paper-based approach for research grant applications.

From 1 February 2024, all new grant applications will need to be applied for through Worktribe.

There will be a period of grace for applications currently in development. The latest version of the FEC form (2023 v1.2) will be accepted up to internal deadline 5pm 15 February, external deadline 22 February. If the submission is after these dates, the application must be submitted through Worktribe.

Post-award grant management will soon be available.

Training

We have created a series of short training videos to take you through the Worktribe system. Please use the blue links to open up the video in another tab:

If you need to apply for a research funding grant but don't have time to watch all 14 training videos below, we have created this General Worktribe Training Playlist using the key training videos which will guide you through putting your application together. It includes the following training videos:

01-Introduction to Worktribe
02-Standalone Budgets
03-Budget Headings
04-Creating a Project
06-Staff Costing
07-Approvals
08-Project Roles
09-Details Tab
10-Comments and Collaboration
11-Advanced Search

For further guidance on making the best use of Worktribe, or if you would rather pick out the training videos individually, then please use the links below:

01-Introduction to Worktribe

02-Standalone Budgets

03-Budget Headings

04-Creating a Project

10-Comments and Collaboration

11-Advanced Search

12-Milestones

13-Managing Documents

14-Managing Budgets

To help us to continue to improve these training materials, please complete our training evaluation form once you have completed the training.

Link to Worktribe

It is essential to note the importance of data integrity and responsible system usage.

Please do not create test/dummy applications within Worktribe as these will affect the reliability of the reporting data collected from the system. If you need to quickly cost an application without creating a project within Worktribe, you can do this by using the Standalone Budget function.

Personal data is accessible through Worktribe therefore system users are responsible for ensuring they are up to date on the University's General Data Protection Regulation training.

Staff salary information must only be searched for if it is essential for your application(s). Staff will receive an email notifying them when their salary has been searched. However, if you are costing someone into an application, as a courtesy, please contact them in advance to let them know.

Link to Worktribe

Worktribe Support

If you have any questions, please contact us:

System support – worktribe@aber.ac.uk

Research grant application support – rdostaff@aber.ac.uk

Research Finance support – rfostaff@aber.ac.uk