Property Services Team

The Property Services Team undertakes reactive and planned preventative maintenance on the University buildings.   They ensure the campuses and buildings remain in conducive to effective learning and research.

The team can be contacted by e-mail at

Estates Section Maintenance Responsibilities

The Estates Section has an annual budget for the maintenance and repairs of existing building fabric, main services, roads and landscapes. It is not intended to provide for the installation and/or maintenance of specialist departmental machinery and equipment. This document seeks to clarify areas of financial responsibility for building and equipment repair/maintenance works between the Estates Section and individual academic and non-academic departments.

The schedule below gives a guide to areas of responsibility. However, the schedule is not exhaustive. Any disputes or disagreements will be resolved with the Director of Estates, Facilities and Residences , who is responsible for all expenditure from the University’s Estate budget, and relevant Head of Department.

Maintenance and repairs may be carried out by in-house staff or external contractors. Whilst the Estates Section will normally undertake works in-house, on occasions where it is necessary to engage outside contractors to carry out the works which are chargeable to departments, the total cost will be recharged. Any work that is reported but no fault found will result in a recharge for the operatives’ time.

Estates Budget Responsibilities

Departmental Budget Responsibilities

  • Building fabric
  • Building heating & ventilation equipment
  • Curtain and blind repairs
  • Door and door furniture
  • Drainage
  • Emergency lighting
  • External doors and windows
  • External and statutory signage
  • Fire alarms
  • Fire equipment (required by legislation)
  • Fixed electrical installations (up to isolator for departmental equipment)
  • Fixed lighting
  • Floors
  • Fume cupboard fire trace (service visits only)
  • Glazing
  • Hard and soft landscape
  • Hot and cold water
  • Lifts
  • Mains gas services
  • Pest control
  • Roof repairs
  • Water main
  • Additional shelving
  • Additional sockets and circuits
  • Air conditioning maintenance
  • Blackboards/whiteboards/noticeboards (not centrally timetabled)
  • Coat hooks
  • Curtains, blinds and finishes (new)
  • Departmental electrical equipment
  • Fire equipment (additional requested by department)
  • Furniture and upholstery
  • Internal signage
  • Minor alterations (e.g. new sink)
  • Pictures/clocks etc.
  • Portable appliance testing (PAT)
  • Provision of additional keys and locks
  • Re-siting of fixed mechanical or electrical installations
  • Any specialist departmental requirements not covered by the above list