Authorised Absence for Student Visa holders

You need to email your Departmental Compliance Contacts to make a request for authorised absence.  Please provide the following information:

• Start and end of absence;
• The reason for the requested period of absence;
• Where you will be travelling to / your destination during the period of absence.

Please note that verbal authorisation or an informal agreement is not acceptable.  You must make a request in writing.

PGT students (who commenced their course in September) are expected to be in Aberystwyth from June to September.  This is not a vacation period.  Any requests to take authorised absence during this period need to be sent directly to your dissertation supervisor.  Supervisors do not have to agree to any requests during this period. 

If you are unwell, you need to submit a medical note, or any other evidence as requested by your department. 

Your Departmental Compliance Contact will forward the request to the relevant member of staff in the department for approval.  They will then send this onto the Compliance Office (compliance@aber.ac.uk).

The Compliance Office will assess and authorise your request and update your attendance record.

If you are travelling outside of the UK, you will be issued with a letter that will outline your travel details. You should travel with a copy of this letter when you are returning to the UK as you may be asked by UK border control to provide evidence that you have authorisation to be away from the University during term time.

You need to email your academic supervisor to request an authorised absence and send a copy that request and approval to your Departmental Compliance Contacts.

Please note that verbal authorisation or an informal agreement is not acceptable. You must make a request in writing.

You must include where you are going, how long you are going for, and why you are going.

Your supervisor will assess your request.

If they are happy to authorise your absence, they must state it in writing i.e. e-mail, that they "approve the absence and that this absence will not impact on your current latest submission date". They will then need to forward their authorisation via email to the departmental contact who will send it on to the compliance team.

Your Departmental Compliance Contact will forward the request to the Compliance Office (compliance@aber.ac.uk).

The Compliance Office will assess and authorise your request.

If you are traveling outside of the UK, you will be issued with a letter which will outline your travel details. You should travel with a copy of this letter when you are returning to the UK as you may be asked by UK border control to provide evidence that you have authorisation to be away from the University during term time.