IEC students on a Student visa

A register of attendance is taken during every class.

Attendance at class and engagement with your studies will be closely monitored.

Low attendance and unexplained absence from your classes will result in the actions laid out below.

Step 1 - 2 days absence

Unauthorised and unexplained absence for a maximum of two (2) consecutive days will be brought to the attention of the IEC Administrative Manager by the programme leader and arrangements will be made to contact the student. 

Step 2 - 5 days absence

If the student does not respond and  is absent for a further three (3) consecutive days, the absence will be reported to the UKVI Compliance Office, who will contact the student to inform them that their visa is at risk if they fail to re-engage with their studies. They will be will urged to attend classes again to avoid further action. The case will be monitored closely by IEC staff.

Step 3 - 10 days absence

If the student does not re-engage and misses a further 5 missed contacts (a total of 10 consecutive contact points), their case will be escalated to the University’s Executive Lead for UKVI Compliance (UKVI Sponsor Authorising Officer) with a case for withdrawal of Student Visa sponsorship. The case will outline how the student has breached the University’s Student Visa Engagement and Attendance Monitoring Policy and has failed to adhere to their Student Visa responsibilities as outlined in the University’s Student Visa Responsibilities Handbook.

Step 4 - Exclusion

The Executive Lead for Compliance will review the case in consultation with the UKVI Compliance Office. t Where it is found that the student has not met the minimum engagement requirement set out within this policy, and the student has failed to provide a satisfactory reason for the under-engagement, the Executive Lead for UKVI Compliance will formally approve the withdrawal of Student Visa sponsorship.

This action will result in the student being permanently excluded from their course. The exclusion will be confirmed by the University’s Academic Registrar.

A formal exclusion letter will be issued to the student. Sponsorship of their Student Visa will be withdrawn, and they will be required to leave the UK.

In addition to daily attendance your overall attendance percentage will also be monitored on a weekly basis.

Stages

Action taken

Stage 1

Student’s attendance is below 90%
  • Student must meet with the Course Co-ordinator
  • A formal written warning letter will be  issued to the student

    

Stage 2

Student’s attendance continues to fall or drops below 85%.

 
  • Student must meet with the IEC Welfare Officer.
  • A second written warning letter will be issued to teh student.

Stage 3

Student’s attendance drops below 80%

 
  • Student must meet Faculty Director of Learning and Teaching.
  • A Written Agreement on Attendance, Engagement and Progress will be put in place.
  • A third and final warning letter will be issued to the student.

 

Stage 4

Student’s attendance remains below 80% and no improvement is seen

 

IEC will make a recommendation to the University’s Executive Lead for UKVI Compliance (UKVI Sponsor Authorising Officer) (or nominee) that you be excluded from the course.

 

Stage 5

 

The Executive Lead for Compliance (or nominee) and UKVI Compliance Office will review your case. If the policy above has been breached, then they will approve the withdrawal of Student Visa sponsorship

Stage 6

The removal of visa sponsorship will result in you being excluded from the course. The exclusion will be confirmed by the University’s Academic Registrar (or nominee) and you will be required to leave the UK.