Terms and Conditions

1. The Offer and Incentives

1.1. Under this scheme, all eligible returning students can choose one of the following incentive options:

• Option A: £100 voucher for Laundry Credit, redeemable on the Circuit Go Laundry App for all University laundrettes.
• Option B: £100 pre-loaded credit onto the student’s Aber Card, that can be spent at participating university outlets.
  1.2. The choice of incentive must be selected at the time of the accommodation application and cannot be amended once confirmed.

2. Eligibility Criteria

2.1. The Scheme is open exclusively to currently registered students of Aberystwyth University who successfully apply and secure a place to return to university-owned or managed accommodation for the 2027/28 academic
2.2. Exclusions: This offer is strictly not available to students who are benefiting from or taking up the International Accommodation Award.  In addition, any students holding Accommodation Fee debt at the point of redemption will not be eligible.
2.3. To qualify for the incentive, students must fulfil all of the following requirements:

• Accept and complete all steps required to enter into a valid Occupation Contract for the 2027/28 term by 12:00 on Monday 15^th February 2027

• Fully complete their mandatory Pre-Arrival Induction via the university accommodation portal before their contract start date.
• Successfully set up an approved payment plan (e.g., via Student Finance or direct debit schedules) for their 2027/28 accommodation fees before their contract start date.

3. Redemption and Distribution

3.1. The chosen incentive is only redeemable after the student has formally moved into their university accommodation in September 2027. Students who fail to take up residence or complete check-in will not be entitled to receive the incentive

3.1.1 Laundry Credit Vouchers will be sent by email in the week of 4^th October 2027 to those who selected Option A provided all conditions in Section 2.3 have been verified.

3.1.2 Aber Card Credit will be loaded onto the student’s Aber Card  in the week of 4^th October 2027 to those who selected Option B provided all conditions in Section 2.3 have been verified.

3.2. The incentives hold no cash equivalent. They are non-refundable, non-transferable to other students, and cannot be used to offset tuition fees or accommodation rent directly.

4. Expiry and Contract Termination

4.1. No Carry-Over: Any monetary value remaining on the Aber Card at the formal end date of the student's 2027/28 Occupation Contract will be permanently forfeited. It cannot be carried over to future academic years, summer lets, or subsequent contracts.  Laundry credit via the Circuit Go Laundry App is not time bound, however please note that access to university managed laundry rooms is only available to residents of university managed accommodation.
4.2. Early Termination: If an Occupation Contract is terminated early, or if a student withdraws from Aberystwyth University, or is suspended before the end of the contract, the University reserves the right to deactivate or claw back any unused portion of the incentive credit.

4.3 The University reserves the right to withhold, cancel or recover an incentive where it has been awarded in error or obtained through misleading, fraudulent, or dishonest information.

5. General Regulations

5.1. Aberystwyth University Accommodation Services reserves the right to alter, amend, or withdraw this scheme at any time due to operational requirements. Any changes will not affect students who have already met all eligibility requirements and qualified for the incentive, unless such changes are required by law or to prevent fraud or abuse

5.2. Misuse of the Aber Card or breach of the university's accommodation rules may result in the forfeiture of the incentive, alongside standard disciplinary procedures.

5.3 The University's decision regarding eligibility and operation of the Scheme shall be final.

1. The Incentive and the Prize

1.1 Overview:  This promotion is organised by Aberystwyth University to encourage returning students to secure University-managed accommodation for the 2027/28 academic year.

1.2 The Prize:  Eligible returning students who secure their accommodation within the specified timeline will be automatically entered into a prize draw. One (1) winner will be selected at random to receive a "Golden Ticket".

1.3 Prize Value:  The Golden Ticket waives 100% of the winner's annual contractual accommodation costs for the 2027/28 academic year at Aberystwyth University, subject to the conditions outlined in Section 3.

2. Eligibility Criteria

2.1 Qualifications:  To be entered into the prize draw, students must satisfy all of the following criteria:

• Be a registered student at Aberystwyth University for the 2027/28 academic year.
• Have successfully secured a room in Aberystwyth University-managed accommodation for the 2027/28 academic year.
• Accept and complete all steps required to enter into a valid Occupation Contract for the 2027/28 term by 12:00 on Monday 15th February 2027
• Fully complete their mandatory Pre-Arrival Induction via the university accommodation portal before their contract start date.
• Successfully set up an approved payment plan (e.g., via Student Finance or direct debit schedules) for their 2027/28 accommodation fees before their contract start date.
• Have officially moved into their allocated accommodation no later than Sunday 3rd October 2027.

2.2 Exclusions: Students who are eligible for and take up a place on the International Accommodation Award (IAA) are strictly excluded from this prize draw and cannot win the Golden Ticket incentive. In addition, any students holding Accommodation Fee debt at the point of the prize draw will not be eligible to receive the reward.

3. Prize Value and Accommodation Changes

3.1 Initial Value:  The baseline financial value of the Golden Ticket is strictly determined by the published annual cost of the specific accommodation unit that the winner has secured, completed a contract for, and moved into on or before Sunday 3rd October 2027.

3.2 Room Changes:  If the winner requests a transfer or is reassigned to an alternative room after the baseline value has been established, the following rules apply:

1. a) Alternative Accommodation with Higher Cost: If the student moves to an accommodation unit with a higher annual cost, the student will be required to pay the financial difference between the baseline value and the newly published accommodation costs.
2. b) Alternative Accommodation with Lower Cost: If the student moves to an accommodation unit with a lower annual cost, the value of the Golden Ticket will adjust downwards to match the cheaper rate. No cash refunds, credits, or alternative compensation will be provided for the difference.

3.3 Non-Transferability:  The Golden Ticket covers only the room fee as specified in the Occupational Contract. It does not cover insurance add-ons, structural damages, fines, or other auxiliary fees incurred during occupancy.

4. Winner Selection and Notification

4.1 Selection:  The winner will be determined via a random electronic draw from all eligible student accounts. The draw will take place after the validation deadline of 3rd October 2027.

4.2 Notification:  The winner will be officially notified via their Aberystwyth University email account. If the winner fails to confirm acceptance within a specified response window, the University reserves the right to redraw.

4.3 Finality:  The University's decision regarding eligibility, validation, and winner selection is final. No correspondence or appeals will be entered into.