University Policies
This is a repository for University policies, which are defined as having broad application throughout the University, that help ensure coordinated compliance with applicable laws and regulations; promote operational efficiencies; enhance the University's mission; and reduce institutional risk.
Academic Registry
Title |
Approving Body |
Date Approved |
Date Reviewed |
Next Review |
Applicability |
Academic Quality Handbook: Part A (Policies and Procedures) |
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Academic Board |
Summer 2020 |
Summer 2021 |
General |
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Academic Board |
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Summer 2020 |
Summer 2021 |
Students |
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Academic Board |
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Summer 2020 |
Summer 2021 |
Students |
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Academic Board |
Summer 2020 |
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Summer 2021 |
Students |
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Academic Board |
Summer 2020 |
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Summer 2021 |
Students |
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Academic Board |
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Students |
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Academic Board |
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Summer 2020 |
Summer 2021 |
Students |
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Academic Quality Handbook: Part B (Rules and Regulations) |
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Academic Board |
Summer 2020 |
Summer 2021 |
General |
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Academic Regulations |
Senate |
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Summer 2020 |
Summer 2021 |
Students |
Senate |
Summer 2020 |
Summer 2021 |
Students |
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Senate |
Summer 2020 |
Summer 2021 |
Students |
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Senate |
Summer 2020 |
Summer 2021 |
Students |
Commercial Services
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Health, Safety and Environment Committee | August 2017 | August 2017 | August 2019 | General | |
Health, Safety and Environment Committee | August 2017 | August 2017 | August 2019 | General | |
Sustainable and ethical purchasing and food policy statement 2017 |
Health, Safety and Environment Committee | August 2017 | August 2017 | August 2019 | General |
Health, Safety and Environment Committee | August 2017 | August 2017 | August 2019 | General |
Development and Alumni Relations
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Council | 14 February 2020 | 14 February 2020 | 28 February 2022 | General |
Estates, Facilities and Residences
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Governance and Compliance | June 2019 | June 2019 | June 2021 | General | |
Council | 10 July 2020 | 10 July 2020 | July 2022 | General |
Finance
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Anti-bribery |
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Anti-bribery Policy | Council | 26/11/2018 | November 2018 | November 2020 | Staff |
Disposal of Fixed Assets |
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AU Disposal Policy | Council | 11/05/2016 | 11/05/2016 | 31/05/2018 | Staff |
Financial Regulations and Procedures |
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Financial Regulations | Council | 25/11/2019 | 25/11/2019 | November 2020 | Staff |
Financial Procedures May 2017 | University Executive | January 2015 | January 2015 | January 2017 | Staff |
Counter Fraud and Malpractice |
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Counter Fraud and Malpractice Policy | Council | 26/11/2018 |
November 2018 |
November 2020 | Staff |
Procurement |
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Corporate Procurement Policy & Statement | University Executive | June 2021 | Staff | ||
Tuition Fee Policy |
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Tuition Fee Policy | Council | April 2017 | 2020 | 2021 | Staff |
Treasury Management Policy |
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Treasury Management Policy | Council | 25/11/2019 | 25/11/2019 | November 2021 | Staff |
Governance
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Charter and Statutes |
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Privy Council | 27/06/2018 | 01/08/2014 | N/A | General | |
Code of Practice on Freedom of Speech |
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Council | 10/07/2020 | June 2020 | June 2022 | General | |
Non-audit work |
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Audit and Risk Committee | 13/11/2020 | 13/11/2020 | 31/12/2021 | Staff | |
Ordinances |
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Council | 06/07/2018 | May 2020 | July 2022 | General | |
Council | 10/07/2020 | May 2020 | July 2022 | General | |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Ordinance 04 - The Deputy Vice-Chancellors and Pro Vice-Chancellors |
Council | 06/07/2018 | May 2020 | July 2022 | General |
Ordinance 05 - The Council: Statement of Primary Responsibilities |
Council | 10/07/2020 | May 2020 | July 2022 | General |
Ordinance 06 - The Council: Chair of Council and Deputy Chair of Council |
Council | 10/07/2020 | May 2020 | July 2022 | General |
Council | 06/07/2018 | May 2020 | July 2022 | Council members | |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Council | 10/07/2020 | May 2020 | July 2022 | Council members | |
Council | 10/07/2020 | May 2020 | July 2022 | General | |
Council | 10/07/2020 | May 2020 | July 2022 | Staff | |
Ordinance 12 - The Council: Election of Non-academic Staff Member |
Council | 10/07/2020 | May 2020 | July 2022 | Staff |
Council | 06/07/2018 | May 2020 | July 2022 | Council members | |
Ordinance 14 - The Council: Custody and Use of the Common Seal |
Council | 06/07/2018 | May 2020 | July 2022 | General |
Ordinance 15 - The Senate: Statement of Primary Responsibilities |
Council | 06/07/2018 | May 2020 | July 2022 | General |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Ordinance 17 - The Senate: Election of Departmental Representatives |
Council | 06/07/2018 | May 2020 | July 2022 | Staff |
Ordinance 18 - The Senate: Election of Non-academic Representatives |
Council | 06/07/2018 | May 2020 | July 2022 | Staff |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Ordinance 20 - Appointment of Representatives of the University on Other Bodies |
Council | Unknown | April 2020 | July 2022 | Staff |
Council | 28/06/2019 | May 2020 | July 2021 | General | |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Council | 26 November 2020 | 26 November 2020 | 30 November 2022 | Staff | |
Council | 10/10/2019 | April 2020 | July 2022 | Staff | |
Council | 10/10/2019 | April 2020 | July 2022 | Staff | |
Council | 06/07/2018 | May 2020 | July 2022 | Students | |
Ordinance 27 - Recognised Association of the Former Students of the University |
Council | 06/07/2018 | May 2020 | July 2022 | General |
Council | 06/07/2018 | May 2020 | July 2022 | Staff | |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Council | 24/06/2013 | April 2020 | July 2022 | Students | |
Ordinance 31 - Disciplinary and Grievance Procedures relating to the Vice-Chancellor |
Council | 21/09/2018 | September 2018 | September 2020 | Staff |
Council | 21/09/2018 | May 2019 | May 2021 | Staff | |
Council | 21/09/2018 | August 2019 | August 2021 | Staff | |
Council | 21/09/2018 | September 2019 | September 2021 | Staff | |
Council | 21/09/2018 | November 2019 | November 2021 | Staff | |
Council | 21/09/2018 | July 2019 | July 2021 | Staff | |
Ordinance 37 - Disciplinary Procedure during Probation |
Council |
21/09/2018 | August 2019 | August 2021 | Staff |
Council | 06/07/2018 | May 2020 | July 2022 | General | |
Public Complaints Procedure |
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University Executive | 19/09/2018 | 19/09/2018 | September 2020 | General | |
Reporting of serious incidents to the Charity Commission |
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Council | 27/04/2020 | 27/04/2020 | April 2022 | General | |
Students' Union |
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Council | 07/04/2017 | 08/12/2014 | N/A | General | |
Council | 28/06/2019 | 28/06/2019 | June 2020 | General |
Health, Safety and Environment
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Health and Safety Policy | Council | January 2021 | January 2021 | September 2021 | General |
Smoking Policy | Health, Safety and Environment Committee | March 2018 | March 2018 | March 2021 | General |
Travel Policy | Health, Safety and Environment Committee | October 2016 | October 2016 | October 2018 | Staff |
Drivers Safety Policy - April 2019 | Governance and Compliance | March 2019 | March 2019 | March 2021 | Staff |
Human Resources
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
PDSEC | February 2011 | Staff | |||
PDSEC | 06/05/2008 | Staff | |||
PDSEC | 27/05/20110 | Staff | |||
Annual Leave |
PDSEC | 21/05/2015 | Staff | ||
PDSEC | 20/05/2016 | Staff | |||
PDSEC | 23/03/2015 | Staff | |||
PDSEC | 21/05/2015 | Staff | |||
Conflict of Interest |
PDSEC | 23/03/2015 | Staff | ||
Consultancy Services |
PDSEC | 22/05/2014 | Staff | ||
PDSEC | 23/03/2015 | Staff Students |
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Disciplinary |
Council | 21/09/2018 |
May 2019 |
May 2021 | Staff |
Ordinance 31 - Disciplinary and Grievance Procedures relating to the Vice-Chancellor |
Council | 21/09/2018 | September 2018 | September 2020 | Staff |
Council | 21/09/2018 | August 2019 | August 2021 | Staff | |
PDSEC | 22/05/2014 | Staff | |||
Equality and Diversity |
PDSEC | 04/11/2016 | 04/11/2016 | July 2017 | General |
PDSEC | 21/05/2015 | Staff | |||
PDSEC | 21/05/2015 | Staff | |||
Grievance |
Council | 21/09/2018 | August 2019 | August 2021 | Staff |
Grievance Ordinance 31 - Disciplinary and Grievance Procedures relating to the Vice-Chancellor |
Council | 21/09/2018 | September 2018 | September 2020 | Staff |
Council | 21/09/2018 | July 2019 | July 2021 | Staff | |
PDSEC | 06/05/2008 | Staff | |||
Honorary Staff |
Council | 10/10/2018 | October 2019 | October 2021 | General |
Honorary Staff |
Council | 10/10/2018 | October 2019 | October 2021 | General |
Intellectual Property |
Exec | 12/02/2013 | Staff | ||
Matching and Slotting |
PDSEC | 08/11/2013 | 25/05/2016 | Staff | |
PDSEC | 19/03/2007 | Staff | |||
PDSEC | 25/05/2016 | Staff | |||
PDSEC | 27/11/2012 | Staff | |||
PDSEC | 07/04/2014 | Staff | |||
Redundancy |
Council |
21/09/2018 |
September 2019 |
September 2021 |
Staff |
PDSEC | 04/11/2016 | Staff | |||
Retirement |
PDSEC | 21/05/2015 | Staff | ||
PDSEC | 23/03/2015 | Staff | |||
PDSEC | 23/03/2015 | Staff | |||
PDSEC | 23/03/2015 | Staff | |||
Sickness |
Council | 21/09/2018 | November 2019 | November 2021 | Staff |
Council | 20/06/2014 | General | |||
Staff | |||||
PDSEC | 06/06/2013 | Staff | |||
PDSEC | 21/05/2015 | Staff | |||
Vulnerable Persons |
PDSEC | 19/02/2014 | 11/03/2016 | General | |
Workload Allocation and Management Model |
PDSEC | 21/05/2015 | May 2018 | Staff | |
PDSEC | 23/03/2015 | General |
Information Governance
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Executive Group | January 2017 | May 2018 | Staff Students |
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Information Services SMG | January 2009 | September 2017 | July 2018 | Staff Students |
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Managemet Information Committee: Compliance Advisory Group | June 2007 | October 2016 | October 2017 | Staff Students |
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Executive Group | December 2013 | October 2017 | Staff Students |
Information Services
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
AberLearn Blackboard |
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AberLearn Blackboard Required Minimum Presence | Senate | June 2013 | February 2016 | January 2018 | Staff |
Blackboard Acceptable Use Policy | Info Services SMG | February 2017 | February 2018 | General | |
Accessibility |
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Digital Accessibility Policy (.pdf) Digital Accessibility Policy (.doc) |
Academic Board | November 2019 | November 2019 | November 2021 | Staff |
Copyright |
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Copyright Policy |
Executive Group | April 2016 | August 2017 | June 2018 | Staff Students |
Customer Care |
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Information Services Customer Care Policy |
Info Services SMG | July 2014 | July 2017 | July 2018 | General |
Food and Drink |
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Information Services Food and Drink Policy |
Info Services SMG | July 2015 | July 2017 | July 2018 | General |
Information Security |
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Information Security Policy |
Information Security Advisory Group | August 2015 | October 2016 | October 2017 | Staff Students |
Information Services |
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Information Services Regulations | Info Services SMG | 29 August 2017 | 29 August 2018 | General | |
Information Technology |
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Regulations for the use of IT Facilities and Systems | Info Services SMG | May 2016 | July 2017 | July 2018 | General |
Wireless Communication Policy | Info Services SMG | December 2017 | General | ||
Lecture Capture |
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Lecture Capture Policy | Academic Board | September 2015 | September 2017 | September 2018 | Staff |
Mobile Phones |
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Policy on Mobile phones issued by Information Services (PDF) | University Executive Group | August 2015 | August 2016 | August 2018 | Staff |
Module Evaluation Policy |
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Module Evaluation Policy | Academic Board | September 2016 | September 2016 | September 2017 | Students |
Reading Lists |
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Reading List Policy | Info Services SMG | July 2016 | July 2017 | July 2018 | Staff and Students |
Timetabling |
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Academic Timetabling and Room Bookings: Policy, Responsibilities and Processes | Academic Board | May 2015 | October 2016 | October 2017 | General |
Research, Business and Innovation
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
AU Open Access and PURE submission policy | Research Committee | May 2015 |
Staff Students |
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Research Data Management | Research Committee | 18 February 2020 | February 2020 | February 2021 |
Staff Students |
Research Ethics Panel - Appeals Policy | Senate | February 2020 | February 2020 | February 2022 |
Staff Students |
Research Leave Policy | Research Committee | April 2019 | April 2019 | April 2021 |
Staff |
Student Support and Careers Service
Student Mental Health and Wellbeing Strategy
Title |
Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
Alcohol Student Alcohol Policy |
Academic Board | May 2016 | May 2018 | Sept 2019 |
Staff Students |
Contact Information |
Student Support Committee | September 2018 | September 2018 | September 2021 |
Staff Students |
Disability |
Academic Board | January 2020 | January 2020 | January 2021 |
Staff Students |
Fitness to Attend Establishing Student Fitness to Attend |
Academic Board | June 2017 | September 2018 | Sept 2020 |
Staff Students |
Missing Student Procedure |
Student Support Committee | February 2016 | September 2018 | Sept 2020 |
Staff Students |
Police Requests |
Student Support Committee | February 2016 | February 2020 | Staff | |
Student Death Procedure |
Student Support Committee | February 2016 | August 2018 | September 2021 |
Staff Students |
Examinations |
Academic Board | February 2016 | August 2018 | February 2020 |
Staff Students |
Student Support Committee / PDSEC | January 2020 | February 2020 | February 2022 |
Staff |
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Student Mental Health and Wellbeing Strategy | September 2020 |
Staff Students |
Vice-Chancellor's Office
Title | Approving Body | Date Approved | Date Reviewed | Next Review | Applicability |
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Flag Protocol | University Executive | 12 November 2020 | 12 November 2020 | September 2022 |
Staff |
Policy on the naming of university buildings and physical space | Council | 08 February 2019 | February 2019 | February 2021 | Staff Students |
Procedures for the death of the monarch | University Executive | 15 September 2020 | September 2020 | September 2022 | Staff Students |